Administration Officer

Sumner School; Christchurch; On-site; NZD 30,000 - 47,000; Part time

Job summary

Sumner School is seeking a warm, organised Administration Officer to join our community in a permanent, part-time role. You will be the first point of contact for ākonga, whānau, staff and visitors, supporting day-to-day operations, enrolments and wellbeing in a busy primary school environment.

Working closely with the Principal and staff, you will coordinate communications, events and office resources, ensuring accurate records and a welcoming, well-organised atmosphere across the school.

Qualifications

• Strong organisational and administrative skills to manage busy school office workflows.
• Excellent interpersonal and communication skills with a warm, customer-focused manner.
• Confidence using digital systems, emails, word processing, spreadsheets and school management platforms.

Responsibilities

• Welcoming first point of contact for students, families, staff and visitors.
• Managing day-to-day school office operations including emails, correspondence and enquiries.
• Supporting enrolments, maintaining student records and attendance information.
• Administering first aid and communicating with families when children are unwell.
• Preparing and distributing school communications and newsletters.
• Providing administrative support to Principal and leadership team.
• Coordinating arrangements for events, meetings and activities.
• Liaising with the PTA for fundraising activities.

Skills

Organisational skills

Interpersonal skills

Digital literacy

Tools

HERO

ENROL

Job description

We are seeking a warm, organised and proactive Administration Officer to join our school community in a permanent position.

Our school office is at the heart of a busy, vibrant primary school, and this role is much more than traditional administration. You will be the first point of contact for our ākonga (students), whānau (families), staff and visitors, helping to create a welcoming, positive and well-organised environment.

Working closely with the Principal and wider staff team, you will play an important role in the smooth day-to-day operation of the school, providing administrative support, coordinating key processes and responding to the many different needs of a busy school environment.

Hours: 30 hours per week

Monday to Friday: 8.30am–3.30pm

What you'll be doing

No two days will be quite the same! Your responsibilities will include:

Being the welcoming first point of contact for students, families, staff and visitors, both in person and over the phone.

Managing the day-to-day running of the school office, including emails, correspondence, enquiries and general administration.

Supporting student enrolments, maintaining accurate student records and managing attendance information.

Supporting student wellbeing, including administering first aid, managing the sick bay and communicating with families when children are unwell or injured.

Preparing and distributing school communications, including our fortnightly newsletter, notices and updates.

Providing administrative support to the Principal, leadership team and wider staff.

Coordinating practical arrangements for school events, meetings, trips and activities.

Supporting stationery sales, purchasing, stock management and general office resources.

Liaising with our PTA to support fundraising activities and school events.

Maintaining accurate records, filing systems and the smooth operation of our office processes.

What we're looking for

We are looking for someone who genuinely enjoys working with people and takes pride in making things happen behind the scenes.

You will bring:

Strong organisational and administrative skills, with the ability to manage competing priorities and stay on top of a busy workload.

Excellent interpersonal and communication skills, with a warm, approachable and professional manner.

Confidence interacting with children, parents, whānau, staff and visitors.

Strong attention to detail and a commitment to accuracy.

Confidence using digital systems, email, word processing, spreadsheets and online platforms. Experience with school management systems such as HERO and ENROL would be an advantage, although a willingness to learn is essential.

The ability to maintain confidentiality, exercise sound judgement and handle sensitive information appropriately.

Initiative, flexibility and a proactive, solutions-focused approach.

The ability to remain calm, organised and responsive when things get busy.

A collaborative approach, while also being confident working independently.

Most importantly, you will have a genuine commitment to supporting tamariki (children), their wellbeing and the wider school community.

What we offer

The opportunity to be part of a welcoming, supportive and connected school community.

A varied and rewarding role where you make a genuine difference to the day-to-day experiences of our students, families and staff.

A collaborative working environment alongside a passionate and committed team.

A permanent position with consistent school-day hours.

Employment under the NZEI Support Staff in Schools Collective Agreement, Administrative Grade 3, plus appropriate allowances.

About us

Sumner School | Te Kura o Matuku Takotako is a vibrant, community-focused primary school situated in the beautiful seaside suburb of Sumner, Christchurch.

We are proud of our strong sense of community, our commitment to meaningful relationships and our focus on creating an environment where every ākonga feels a sense of belonging and is supported to thrive.

We are looking for someone who will become an important part of our kura, embrace our values and contribute positively to the special place that is Sumner School.