Administration Coordinator

Aotearoa New Zealand Association of Social Workers; Beachlands; On-site; NZD 52,000 - 68,000; Full time

Job summary

Te Puru Community Centre in Beachlands, Auckland is seeking an Administration Coordinator to join our small team. This full-time, office-based role combines finance, payroll, administration and customer service to keep daily operations running smoothly.

You will manage day-to-day financial administration using Xero, process payroll, coordinate bookings and communications, and support centre programs. A proactive, detail‑oriented approach and a commitment to community service are essential.

Qualifications

• Experience in administration, accounts or office coordination.
• Practical experience using Xero and processing payroll.
• Strong customer service and communication skills.

Responsibilities

• Managing day-to-day financial administration using Xero, including reconciliations, invoicing, payments and reporting.
• Processing weekly payroll and maintaining accurate employee records.
• Welcoming customers and responding to enquiries in person, by phone and via email.
• Coordinating bookings, registrations, agreements, calendars and facility access.
• Maintaining accurate compliance, health and safety and operational records.
• Coordinating supplies, stock, cleaning, maintenance and contractors.
• Preparing reports, newsletters, meeting minutes and general Centre communications.
• Supporting events, grant applications and other activities across the Centre.
• Lending a hand as part of a small team to keep Te Puru welcoming and organised.

Skills

Finance & payroll

Administration

Customer service

Organisation

Attention to detail

Microsoft Office

Tools

Xero

Microsoft Office

Job description

Are you highly organised, confident with numbers and passionate about providing great customer service?

Te Puru Community Centre is looking for a capable and enthusiastic Administration Coordinator to join our small, community-focused team. This varied, hands‑on role brings together finance and payroll, administration, customer service and Centre operations.

You will play an important part in keeping the Centre’s financial, administrative and day‑to‑day operations running smoothly. If you enjoy variety, take pride in getting the details right and are happy to get involved wherever needed, we would love to hear from you.

About Te Puru

Te Puru Community Centre is operated by the Te Puru Community Charitable Trust. We provide sport, recreation and community services for people across the Pōhutukawa Coast, with a strong focus on Beachlands, Maraetai, Whitford and Clevedon.

Our Centre is a busy and vibrant place, bringing together children, families, sports clubs, community groups and local organisations.

Our values are Welcoming, Aroha, Vibrant, Engaging and Social — WAVES. We are looking for someone who will bring these values to life through their work and the way they support our community.

This is a full-time, office‑based position working Monday to Friday, 8:30am–5:00pm.

About the role

This is a varied role supporting the Centre’s finances, administration, customer service and daily operations.

Your responsibilities will include:

• Managing day‑to‑day financial administration using Xero, including reconciliations, invoicing, payments and reporting
• Processing weekly payroll and maintaining accurate employee records
• Welcoming customers and responding to enquiries in person, by phone and via email
• Coordinating bookings, registrations, agreements, calendars and facility access
• Maintaining accurate compliance, health and safety and operational records
• Coordinating supplies, stock, cleaning, maintenance and contractors
• Preparing reports, newsletters, meeting minutes and general Centre communications
• Supporting events, grant applications and other activities across the Centre
• As part of a small team, you will also be willing to lend a hand when needed and help ensure Te Puru remains an organised, welcoming and enjoyable place for our community.

About you

We are looking for someone who is approachable, dependable and confident taking ownership of their work.

To succeed in this role, you will need:

• Previous experience in administration, accounts or office coordination
• Practical experience using Xero and processing payroll
• Strong customer service and communication skills
• Excellent organisation and the ability to manage competing priorities
• A high level of accuracy and attention to detail
• Confidence using Microsoft Office and learning new systems
• Professional discretion when handling confidential or sensitive information
• The ability to work independently while contributing positively to a small team
• A practical, flexible attitude and genuine interest in community‑focused work

It would be an advantage if you also have:

• Experience coordinating contractors, suppliers or facility services
• Experience with health and safety or compliance administration
• Experience working within a community organisation, charitable trust or recreation facility

Why join Te Puru?

This is an opportunity to become part of a close‑knit team and make a visible difference within your local community.

At Te Puru, you will enjoy:

• A varied role with genuine ownership and responsibility
• The opportunity to contribute ideas and improve how we work
• A friendly, supportive and community‑focused team
• Meaningful work that supports local children, families, clubs and community groups
• Most importantly, you will be part of a team that cares about creating a welcoming place where our community can connect, participate and thrive.

We value an inclusive workplace and welcome applications from people of all backgrounds.

Auckland CBD, Auckland, NZ