HR Administrator

Te Manu Toroa; Tauranga; On-site; NZD 25,000 - 42,000; Part time

Job summary

Te Manu Toroa is seeking a part-time HR/Administration assistant to provide efficient administrative support across the employee lifecycle in Tauranga. You will maintain employee records, assist with recruitment, onboarding, and reporting, and support People & Culture processes with a focus on data accuracy and confidentiality.

You will report to the People & Culture Manager, work 20 hours per week, and contribute to a culturally safe, mana-enhancing workplace.

Qualifications

• Previous experience in administration.
• Strong organisational and administrative skills with excellent attention to detail.
• Confidence using HRIS, Microsoft Office, and digital systems.
• Ability to manage confidential information with discretion and professionalism.
• Strong data entry and records management capability.
• Excellent communication and interpersonal skills.
• Proactive and solutions-focused approach.
• Ability to prioritise competing tasks and meet deadlines.
• High levels of accuracy and a commitment to quality.

Responsibilities

• Coordinating recruitment administration, interview scheduling, reference checking, and candidate communications.
• Supporting onboarding and induction processes for new kaimahi.
• Maintaining accurate employee records and personnel files.
• Working within our new HR information system and ensuring data accuracy.
• Supporting in the processing of people-related changes including transfers, salary changes, and exits.
• Assisting with reporting, workforce data, and HR metrics.
• Supporting learning and development administration.
• Coordinating employee wellbeing, engagement, and recognition initiatives.
• Maintaining policies, templates, and People & Culture documentation.
• Providing day-to-day administrative support to the People & Culture Manager.

Skills

Administration

Organisational skills

Attention to detail

Data entry

Communication skills

Tools

HRIS

Microsoft Office

Digital systems

Job description

Mō te whakahaere | About Us
Te Manu Toroa (the albatross which glides the ocean) was established in 1997 to provide a Kaupapa Māori model of health care for Māori in the Mai Ngā Kuri-a-Wharei ki Ōtamarākau rohe (Tauranga, Mount Maunganui, Katikati and Te Puke - the Western Bay of Plenty). We are a member of Ngā Mataapuna Oranga PHO, a Whānau Ora collective focused on improving whānau health and wellbeing across Tauranga Moana.

This is a varied and rewarding role for someone who genuinely loves administration, enjoys working with systems, and takes pride in delivering high-quality support. This role is 20 hours per week, days and times can be negotiated for the right person.

Reporting to the People & Culture Manager, you will provide efficient and accurate administrative support across the employee lifecycle. You will be responsible for maintaining employee records, working within a new HRIS, coordinating recruitment and onboarding activities, supporting reporting requirements, and ensuring all People & Culture processes run smoothly.

You will play a critical role in maintaining compliance, ensuring data integrity, and providing exceptional customer service to managers and kaimahi across the organisation.

Key responsibilities include:

• Coordinating recruitment administration, interview scheduling, reference checking, and candidate communications
• Supporting onboarding and induction processes for new kaimahi
• Maintaining accurate employee records and personnel files
• Working within our new HR information systemand ensuring data accuracy
• Supporting in the processing of people-related changes including transfers, salary changes, and exits
• Assisting with reporting, workforce data, and HR metrics
• Supporting learning and development administration
• Coordinating employee wellbeing, engagement, and recognition initiatives
• Maintaining policies, templates, and People & Culture documentation
• Providing day-to-day administrative support to the People & Culture Manager

We are looking for someone who thrives on being organised, enjoys working behind the scenes to make things happen, and has an exceptional eye for detail.

You will bring:

• Previous experience in administration
• Strong organisational and administrative skills with excellent attention to detail
• Confidence using HRIS,Microsoft Office, and digital systems
• The ability to manage confidential information with discretion and professionalism
• Strong data entry and records management capability
• Excellent communication and interpersonal skills
• A proactive and solutions-focused approach
• The ability to prioritise competing tasks and meet deadlines
• High levels of accuracy and a commitment to quality

Ideally, you will also have:

• Experience using an HR information system
• Understanding of New Zealand employment practices and HR processes
• Experience working within health, social services, iwi, or kaupapa Māori organisations

Most importantly, you'll be someone who values relationships, demonstrates manaakitanga in your interactions, and enjoys supporting others to succeed.

We are committed to delivering culturally safe, mana-enhancing services for whānau and kaimahi. We support professional development, wellbeing initiatives, and continuous improvement. We value tika, pono, and aroha and foster a workplace that encourages learning, collaboration, and growth.

Our approach is grounded in Te Tiriti o Waitangi and a deep commitment to improving outcomes for Māori, while ensuring all communities experience care that is respectful, inclusive and mana-enhancing.

This is an opportunity to join a supportive and values-led organisation where your contribution matters. You will work closely with an experienced People & Culture Manager, gain exposure to all aspects of HR, and help build systems and processes that support our people to thrive.

If you're someone who loves administration, enjoys working with systems, takes pride in getting the details right, and wants to contribute to meaningful outcomes for whānau and communities, we'd love to hear from you.

you are eligible to work in NZ