Administration Assistant

IHC New Zealand; Wellington; On-site; NZD 53,000 - 67,000; Part time

Benefits offered by this job

Flexible, part-time hours

Central Wellington location

Supportive team environment

Job summary

IHC New Zealand is seeking a professional and organised Administration Assistant in Wellington. This part-time, 20 hours per week, 6-month fixed-term role provides high-quality support across our busy team and offices, including the Office of the Chief Executive, Advocacy and Community Impact functions.

The ideal candidate will be highly organised, detail-oriented and collaborative, with experience in Excel, Word and databases.

Qualifications

• Professional and organised administrator with high-quality support.
• Experience with Excel, Word and databases.
• Strong attention to detail and proactive service mindset.

Responsibilities

• Provide administrative support across the Office of the Chief Executive, Advocacy and Community Impact functions.
• Coordinate logistics and communications with a range of people and teams.
• Work with the Operations and Administration Coordinator to provide practical, responsive support.
• Keep administrative processes organised and timely.

Skills

Administrative support

Communication

Organizational skills

Team collaboration

Tools

Excel

Microsoft Word

Databases

Job description

• Join a collaborative and supportive team.
• Meaningful work that genuinely makes a difference to the people we support.
• Part time, 6 month fixed term opportunity, 20 hours per week.

We are seeking a professional and organised administrator to provide high-quality support across our busy team.

Mō te tūnga | About the role

As an Administration Assistant, you’ll be part of a small, collaborative business support team that provides administrative support across the Office of the Chief Executive, Advocacy and Community Impact functions.

The team works across these areas of the organisation, supporting leaders and staff with the coordination and administration that keeps things running smoothly. You’ll report to the Operations and Administration Coordinator and work alongside them to provide practical, responsive support across the three functions.

It’s a varied environment where you’ll work with different people, teams and priorities, building relationships across the organisation and helping ensure our administrative processes are organised, timely and effective

The ideal person for this role will be highly organised enjoys variety, works well with detail and takes pride in providing reliable support. You’ll have strong administration skills, excellent attention to detail, a helpful service approach and the ability to work collaboratively as part of a supportive team. You’ll also have:

• Confidence in coordinating logistics.
• Excellent communication skills with the ability to communicate with a range of people.
• A collaborative approach to your work.
• The ability to manage competing priorities in a professional and positive way.
• Experience in Excel, Microsoft Word and databases.

Nōu te rourou | What's in it for you?

This is a chance to join a well-established NFP organisation committed to the principles of Enabling Good Lives and the core values of inclusion, responsiveness, support, and empowerment. We also offer:

• A flexible, part-time hours.
• Interesting and varied work across Community Impact.
• Handy central Wellington location, close to public transport.
• A supportive and encouraging team environment.

This is a wonderful opportunity to contribute to meaningful work that genuinely makes a difference to the people we support. If this sounds like you, we’d love to hear from you!

The IHC Group is made up of our charitable programmes and three wholly owned subsidiaries, committed to supporting people with intellectual disabilities to lead satisfying lives in the community and to providing housing and tenancy services to people in need.

The salary for this role is $53,000 - $67,000 pro rated.

The IHC Group is committed to Te Tiriti o Waitangi and actively seek a diverse applicant pool. We encourage candidates of all backgrounds to apply. We welcome all kinds of diversity and the different perspectives such diversity brings to our work. Applicants must have the legal right to work in New Zealand.