Accounts Payable Officer

Queenstown Lakes District Council; Queenstown; On-site; NZD 60,000 - 78,000; Full time

Benefits offered by this job

Southern Cross Wellbeing One Plan (FT,

Discounted health club facilities

Career development opportunities

Job summary

Queenstown Lakes District Council is seeking an Accounts Payable Officer to join the Finance team in Queenstown. The role focuses on reconciling and processing supplier invoices, purchase orders and contract claims, while supporting daily reconciliations and advising internal teams.

The successful candidate will bring strong numerical accuracy, Excel proficiency, and excellent communication skills to build trusted supplier relationships and ensure timely payments.

Qualifications

• Proven experience in accounts payable or similar finance support role.
• Strong numerical accuracy and attention to detail.
• Confident with finance systems and desktop applications, esp. Excel.

Responsibilities

• Reconciling and processing purchase orders, supplier invoices and contracts.
• Performing monthly supplier statement reconciliations and follow-ups.
• Creating/updating supplier accounts and supporting purchasing staff in TechOne.
• Managing payment runs and handling various payment terms.

Skills

Accounts payable

Excel

Attention to detail

Communication

Relationship management

Tools

TechOne

Job description

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Queenstown Lakes District Council – Queenstown, South Island

Live, work and play in Aotearoa New Zealand’s most spectacular setting.

No two days at Queenstown Lakes District Council are the same. Every day we provide services, facilities and programmes essential to the health and wellbeing of our people and environment, while stepping up to the challenges and opportunities that come with being New Zealand’s fastest growing territorial authority.

We’re proud to be QLDC. Our people are motivated by a shared purpose driven by care, connection and community. All our roles are at the heart of a dynamic and diverse set of communities where you will be making a genuine difference every day. Join us.

We’re looking for an Accounts Payable Officer to join our hard-working Finance team based in Queenstown, working full-time in a permanent role.

What you’ll be doing / He aha te mahi

Reporting through to our Financial Services Team Leader, you’ll be primarily responsible for reconciling and processing purchase orders, supplier invoices, and contract claims and payments for QLDC. You’ll also have a key role in daily reconciliations. You’ll be providing support across the Council, providing advice and guidance, as well as liaising with external suppliers.

The role will involve:

• Processing supplier invoices, credit notes and statements in a timely and accurate manner
• Performing payment runs through electronic banking batches, including refunds, weekly payment terms, international payments and legal settlements
• Assisting purchasing staff with purchase orders, PCARDs and contract claims in TechOne, and resolving processing issues
• Completing monthly supplier statement reconciliations and following up on outstanding accounts and queries
• Creating and updating supplier accounts in TechOne, ensuring all required documentation is complete and attached

What you’ll bring to the role / Ko wai to Pukeka

You’ll bring strong organisational capability, excellent communication skills, and confidence working across systems and processes to support the Finance team effectively. You’ll be proactive, detail-focused, and able to manage multiple priorities while providing exceptional support to others.

To best succeed in this role, you’ll have:

• Proven experience in accounts payable or a similar finance support role, with strong numerical accuracy and attention to detail
• Confidence using finance systems and desktop applications, including strong Excel capability and the ability to pick up new systems quickly
• Excellent communication and relationship-building skills, with the ability to work positively with suppliers, contractors, and internal teams
• Strong planning and organisational skills, able to prioritise effectively and meet tight deadlines
• A customer-focused, professional approach, with the ability to resolve queries efficiently and maintain trusted relationships
• A commitment to continuous improvement, identifying opportunities to enhance processes and support best-practice ways of working

What we offer / Ko a matou whakaratoka

We are proud to offer a comprehensive benefits package that supports your health, wellbeing, and professional growth, including:

• Southern Cross Wellbeing One Plan (Full time, permanent only)
• Discounted membership to our health and fitness facilities
• Genuine commitment to your training and career development