Accounts and Administration Assistant (20 to 30 hours per week)

DotGolf; Upper Harbour; On-site; NZD 26,000 - 38,000; Part time

Benefits offered by this job

Flexible work environment

Extended leave entitlements

Birthdays off

Lunch provided in the office

Job summary

DotGolf is seeking an Accounts and Administration Assistant for 20 to 30 hours per week in Auckland, New Zealand. This role supports finance and office operations with accounts payable/receivable, data entry in Xero, and general admin tasks.

The position offers flexible leave options and a friendly team-focused culture. The ideal candidate will have prior accounts administration experience, solid Excel skills, and the ability to work independently while coordinating with travel, recruitment, and

Qualifications

• Previous experience in accounts administration or a similar role.
• Basic understanding of accounting principles (AP/AR).
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Proficiency in Microsoft Office (especially Excel) and accounting software (Xero).
• Strong communication skills and a proactive attitude.

Responsibilities

• Assist the accounts team with day-to-day finance administration.
• Process accounts payable and receivable, including invoices, payments, and reconciliations.
• Maintain accurate financial records and data entry in accounting systems.
• Support bank reconciliations and expense tracking.
• Assist with month-end processes and reporting as required.
• Provide general office administration support to the wider team.
• Support and book travel arrangements.
• Assist with recruitment and onboarding processes.
• Coordinate the setup and distribution of IT equipment.
• Manage filing systems (digital and physical) ensuring accuracy and confidentiality.
• Assist with document preparation and editing.
• Support coordination of meetings and basic office operations

Skills

Attention to detail

Time management

Organisational skills

MS Office

Excel

Xero

Communication skills

Proactive attitude

Independent worker

Education

Basic understanding of accounting principles (AP/AR)

Tools

Xero

Microsoft Office

Job description

Accounts and Administration Assistant (20 to 30 hours per week)

Organisation Background
DotGolf is an international golf technology company that provides software, systems, and solutions for golfers, golf clubs, and golf organisations. We exist to create golf technology solutions that help grow the game and currently serve 21 national golfing associations, over 5,000 golf clubs, and over 2 million golfers. DotGolf has lofty future ambitions that are focused on strengthening our current customer base, growing new customers in new markets, and innovating with new products and services.

Purpose of Position
We are seeking a reliable and detail-oriented Accounts & Administration Assistant to support our finance and office operations. This is a part-time role (20 hours per week) ideal for someone who enjoys a mix of accounting support and general administration.

The successful candidate will work with a passionate team who embrace a people and family first culture. Our team enjoy benefits such as a flexible work environment, extended leave entitlements, birthdays off plus lunch provided in the office. The team is a hard-working group who believe in developing golf technology solutions that grow the game.

DotGolf recognises the positive value of diversity, and we welcome applications from people of all backgrounds.

Key Role Responsibilities

Accounts Support

Assist the accounts team with day-to-day finance administration.

Process accounts payable and receivable, including invoices, payments, and reconciliations.

Maintain accurate financial records and data entry in accounting systems.

Support bank reconciliations and expense tracking.

Assist with month-end processes and reporting as required.

Administration Support

Provide general office administration support to the wider team.

Support and book travel arrangements.

Assist with recruitment and onboarding processes.

Coordinate the setup and distribution of IT equipment.

Manage filing systems (digital and physical) ensuring accuracy and confidentiality.

Assist with document preparation and editing.

Support coordination of meetings and basic office operations

Key Skills & Experience

Previous experience in accounts administration or a similar role.

Basic understanding of accounting principles (AP/AR).

Strong attention to detail and accuracy.

Good organisational and time management skills.

Proficiency in Microsoft Office (especially Excel) and accounting software (Xero).

Strong communication skills and a proactive attitude.

Personal Attributes

Reliable, positive, trustworthy, and able to handle confidential information.

Ability to work independently and as part of a team.

Flexible and willing to assist across multiple functions.