Temporary Full-Time Administrative Assistant

Village of Riverside; Time; On-site; NOK 239,000 - 334,000; Full time

Benefits offered by this job

Paid leave accrual (1 hour per 40 hrs)

Job summary

The Village of Riverside in Riverside, IL is seeking a Temporary Full-Time Administrative Assistant to support daily office operations starting August 2026 for 16 weeks, with a potential extension. The role involves front-desk duties, document processing, and routine financial tasks.

Key responsibilities include answering phones, greeting the public, handling invoices and payments, preparing letters and reports, and maintaining spreadsheets while coordinating with village staff.

Qualifications

• High school diploma or equivalent required.
• Experience in an office setting required.
• Preferred: Associate's degree or coursework in business/public administration.
• Experience with Microsoft Office apps is required.

Responsibilities

• Answering phone calls
• Greeting the public
• Responding to inquiries from the public
• Accepting and processing payments
• Verifying payments against invoices
• Creating invoices
• Scheduling appointments
• Processing applications
• Sorting, scanning, and filing documents
• Updating spreadsheets
• Sorting and distributing mail
• Preparing letters, emails, reports and other documents.

Skills

Microsoft Teams

Outlook

Word

Excel

Education

High school diploma or equivalent

Associate's degree in business/public administration

Job description

Temporary Full-Time Administrative Assistant

The Village is seeking applicants for the position of Administrative Assistant. This position is temporary, starting in August 2026 and lasting 16 weeks with the potential to be extended. The work schedule will be Monday through Friday, from 8:00 am to 4:30 pm.

This position performs administrative support duties including but not limited to:

• Answering phone calls
• Greeting the public
• Responding to inquiries from the public
• Accepting and processing payments
• Verifying payments against invoices
• Creating invoices
• Scheduling appointments
• Processing applications
• Sorting, scanning, and filing documents
• Updating spreadsheets
• Sorting and distributing mail and
• Preparing letters, emails, reports, and other documents, some of which may contain sensitive or confidential information, from rough drafts and verbal instructions.

The tasks require substantial computer work and experience using office software including Microsoft Teams, Outlook, Word, and Excel. The position requires the exercise of discretion in the performance of daily activities and effective coordination with coworkers. The work involves contact with the general public, representatives of outside agencies, and Village officials.

A high school diploma or equivalent required; an associate's degree or coursework in business administration, public administration, or a related field is preferred. Experience in an office setting or similar experience is required.

The hourly rate range is $18.64 - $26.09. The starting hourly rate is dependent upon qualifications and experience.

The Village of Riverside offers paid leave at the rate of one hour for every 40 hours worked.

The Village of Riverside is committed to compliance with the Americans with Disabilities Act and is an Equal Opportunity Employer. Diversity, Equity, and Inclusion are critical to the Village’s success. The Village seeks to recruit the most talented individuals from a diverse candidate pool and strongly encourages applications to be submitted from all genders, all races, all sexual orientations, people with disabilities, and Military Veterans.

Village of Riverside

27 Riverside Rd.

Riverside, IL 60546

Equal Opportunity Employer

Job Details

Category Administration Status Open Salary The hourly rate range is $18.64 - $26.09. Posted August 7, 2026 Closing Open Until Filled