Senior Executive Coordinator: Board Materials & Presentations

Head Energy Consulting AS; Oslo fylke; On-site; NOK 650,000 - 900,000; Full time

Benefits offered by this job

Good pension and insurance schemes

Personal follow-up, mentoring and care

Access to both specific and general

Job summary

Head Energy is seeking a highly organized Senior Administrative Coordinator to support the Legal and executive management team. You will manage board materials, prepare presentations, arrange conferences and maintain a high level of confidentiality.

Responsibilities include taking minutes, distributing follow-ups, and handling general secretary tasks such as travel management, invoicing, archiving, and office support. Collaboration with auditors and internal teams is required.

Qualifications

• Proven experience as an executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills, English and Norwegian.
• Ability to communicate with top management and the board of directors.
• Permanent or project employment.
• Personal follow-up, mentoring and career guidance.

Responsibilities

• Support the Legal and executive management team with board materials, presentations, conference planning, and general office administration.
• Work on Board Material: Prepare, compile, and distribute board meeting materials; Ensure documents are accurate and delivered promptly.
• Prepare Presentations: Create and design presentations for executive meetings and external engagements; Collaborate with departments for data.
• Arrange Conference Gatherings: Plan conferences, meetings, and events; Handle venue, catering, and travel arrangements.
• High Level of Confidentiality: Maintain confidentiality of sensitive information; handle confidential documents discreetly.
• General Administration: Attend meetings, take minutes, distribute with follow-up; travel management, time sheets, invoicing, archiving, office supplies, business cards; assist auditors and corporate communications.

Skills

Executive support

MS Office

English & Norwegian

Board communication

Time management

Tools

Microsoft Office

Job description

Head Energy is seeking a highly organized Senior Administrative Coordinator to support the Legal and executive management team. You will manage board materials, prepare presentations, arrange conferences and maintain a high level of confidentiality.

Responsibilities include taking minutes, distributing follow-ups, and handling general secretary tasks such as travel management, invoicing, archiving, and office support. Collaboration with auditors and internal teams is required.