Senior Executive & Board Support Specialist

Head Energy Group; Oslo fylke; Hybrid; NOK 550,000 - 750,000; Full time

Job summary

Head Energy Group seeks a Senior Administrative Coordinator to support its legal and executive management team. The role focuses on board materials, presentations, and event logistics while maintaining strict confidentiality and professionalism.

You will coordinate with multiple departments, prepare minutes, and assist auditors with directorate lists and legal letters. Strong English and Norwegian skills are essential, with independent and team work capability.

Qualifications

• Proven experience as an executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication in English and Norwegian.

Responsibilities

• Manage board materials: prepare, compile, and distribute documents.
• Prepare presentations for executive meetings and external engagements.
• Arrange conferences, meetings, and events with logistics (venue, catering, travel).
• Maintain confidentiality of sensitive information and communications.
• Attend meetings, take minutes, and circulate action items; aid auditors and directorships as needed.

Skills

Executive Assistant

English

Norwegian

Time management

Tools

Microsoft Office Suite

Job description

Head Energy Group seeks a Senior Administrative Coordinator to support its legal and executive management team. The role focuses on board materials, presentations, and event logistics while maintaining strict confidentiality and professionalism.

You will coordinate with multiple departments, prepare minutes, and assist auditors with directorate lists and legal letters. Strong English and Norwegian skills are essential, with independent and team work capability.