Executive Administrative Coordinator—Board & Exec Support

Head Energy AS; Oslo fylke; On-site; NOK 550,000 - 750,000; Full time

Benefits offered by this job

Permanent employment

Project opportunities

Mentoring and career guidance

Pension and insurance schemes

Professional development opportunities

Job summary

Head Energy Consulting AS is seeking a highly organized Senior Administrative Coordinator to support the legal and executive management team. You will manage board materials, prepare presentations, arrange conferences, and maintain confidentiality.

This role requires excellent communication, strong time management, and the ability to handle multiple tasks. English and Norwegian language skills are required; a proactive, independent work style is essential.

Qualifications

• Proven experience as an executive Assistant or similar role.

Responsibilities

• Manage board materials and take detailed minutes.
• Prepare presentations for executive meetings and external engagements.
• Arrange conferences, meetings, and events, including logistics and travel.
• Maintain strict confidentiality of sensitive information.
• Perform general secretary work and office administration: travel, time sheets, invoicing, archiving, and office supply management.

Skills

Executive Support

Calendar Management

Document Handling

Communication

Tools

Microsoft Office Suite

Job description

Head Energy Consulting AS is seeking a highly organized Senior Administrative Coordinator to support the legal and executive management team. You will manage board materials, prepare presentations, arrange conferences, and maintain confidentiality.

This role requires excellent communication, strong time management, and the ability to handle multiple tasks. English and Norwegian language skills are required; a proactive, independent work style is essential.