Executive Board & Meetings Coordinator

MDE Group; Asker; On-site; NOK 550,000 - 750,000; Full time

Job summary

MDE Group in Asker, Norway, invites applications for a Senior Administrative Coordinator to support our Legal and executive management teams. The role focuses on managing board materials, preparing presentations, arranging conferences, and maintaining strict confidentiality.

You will prepare and distribute board materials, design executive presentations, and coordinate events and travel while collaborating with multiple departments.

Qualifications

• Experience supporting executives and boards.
• Excellent communication and confidentiality.
• Strong organizational and multitasking skills.
• Proficient in minute taking and archiving.
• Ability to coordinate events and travel.

Responsibilities

• Prepare, compile, and distribute board meeting materials and minutes.
• Create and design presentations for executive meetings and external engagements.
• Coordinate conferences, meetings, and events including travel and catering.
• Maintain high confidentiality and handle sensitive information.
• Attend meetings, take detailed minutes, and follow up on action items.
• Provide general secretarial and office administration support (travel management, invoicing, archiving, office supplies).
• Assist auditors with directorships list updates and related legal communications.

Skills

Board management

Minutes taking

Travel planning

Secretarial support

Event coordination

Education

Secretarial training

Tools

MS Office

PowerPoint

Job description

MDE Group in Asker, Norway, invites applications for a Senior Administrative Coordinator to support our Legal and executive management teams. The role focuses on managing board materials, preparing presentations, arranging conferences, and maintaining strict confidentiality.

You will prepare and distribute board materials, design executive presentations, and coordinate events and travel while collaborating with multiple departments.