Senior Executive Admin & Board Materials Lead

Omega AS; Asker; On-site; NOK 700,000 - 900,000; Full time

Benefits offered by this job

Holiday houses / cabins access

Company events and trips

Expat/EEA visa assistance

Professional networking opportunities

Job summary

Omega 365 Consulting in Asker invites an experienced Senior Administrative Coordinator to support the Legal and executive management team. You will manage board materials, prepare presentations, and coordinate conferences, while maintaining strict confidentiality and professional discretion.

The role requires excellent English and Norwegian communication, outstanding organization, and the ability to work both independently and with colleagues across departments.

Qualifications

• Proven experience as an executive assistant or similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication in English and Norwegian.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Able to communicate with top management and the board of directors.
• Able to prioritize work and deliver within short time limits.
• Flexibility and working capacity.
• Personalized, hands-on support from our dedicated Omega 365 team.
• Collaboration with one of Norway's most prestigious consultant firms.
• Guidance from experienced department managers for project development.
• Internal visa assistance and expert advice for EEA/expat consultants.
• Excellent opportunities to expand your professional network through project involvement and social gatherings.

Responsibilities

• Manage board materials, prepare presentations, and arrange conferences.
• Attend meetings, take minutes, and distribute action items.
• General secretary duties: travel management, timesheets, invoicing, archiving, and office supplies.
• Assist auditors with directorships and legal letters to external law firms.
• Coordinate collaborations with Omega 365 team and consultants.

Skills

Executive Assistant experience

Organizational skills

Time-management

Communication skills (English, Norsk)

Independent & team work

Integrity & professionalism

Engagement with top management

Prioritization

Flexibility

Visa/expat support experience

Tools

Microsoft Office Suite

Job description

Omega 365 Consulting in Asker invites an experienced Senior Administrative Coordinator to support the Legal and executive management team. You will manage board materials, prepare presentations, and coordinate conferences, while maintaining strict confidentiality and professional discretion.

The role requires excellent English and Norwegian communication, outstanding organization, and the ability to work both independently and with colleagues across departments.