Senior Administrative Coordinator

IKM; Oslo fylke; Hybrid; NOK 700,000 - 900,000; Full time

Job summary

IKM in Asker, Oslo region, seeks an experienced Executive Assistant for a two-year assignment starting December 2026. The role supports top management and board activities with a focus on confidentiality and professionalism.

Responsibilities include preparing board materials, creating executive presentations, planning events, and documenting meeting minutes. The ideal candidate communicates fluently in English and Norwegian and thrives under tight deadlines.

Qualifications

• Proven experience as an Executive Assistant or similar senior admin role.
• Strong English and Norwegian communication skills.
• Excellent organization, prioritization, and time management.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to communicate with top management and board members.
• High integrity, professionalism, and adaptability to tight deadlines.
• Independent and collaborative work style.
• Location: Asker, Oslo
• Work schedule: FT, 5 days/week
• Duration: ~2 years (Start 01/12/2026 - End 31/12/2028)

Responsibilities

• Prepare, compile, and distribute board meeting materials.
• Create and design presentations for executive meetings and external engagements.
• Plan and coordinate conferences, meetings, and events.
• Attend meetings and document detailed minutes.
• Maintain strict confidentiality of sensitive corporate information.

Skills

Executive support

Communication skills

Organization

MS Office

Deadline-driven

Tools

Microsoft Office Suite

Job description

Responsibilities

• Prepare, compile, and distribute board meeting materials.


• Create and design presentations for executive meetings and external engagements.


• Plan and coordinate conferences, meetings, and events.


• Attend meetings and document detailed minutes.


• Maintain strict confidentiality of sensitive corporate information.

Required expertise

• Proven experience as an Executive Assistant or in a similar senior administrative role.


• Strong written and verbal communication skills in both English and Norwegian.


• Excellent organizational, prioritization, and time-management skills.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Ability to communicate effectively with top management and board members.


• High level of integrity, professionalism, and flexibility to work under short deadlines.


• Ability to work independently as well as collaboratively in a team.


• Language: English and Norwegian


• Location: Asker, Oslo


• Work schedule: Full-time (5 days a week, 100%)


• Duration: Approximately 2 years (Start Date: 01/12/2026 - End Date: 31/12/2028)