Senior Document Controller

Vallum Associates; Oslo; On-site; NOK 520,000 - 680,000; Full time

Job summary

Vallum Associates is seeking a Document Controller in Norway to manage and maintain project documentation on site. You will ensure documents are recorded, distributed, and archived in line with procedures, maintain version control, and support project teams by keeping data accurate.

The role requires a bachelor’s degree in a related field and 3–5 years of document control or project engineering experience. You should be highly organized, detail-oriented, with strong English communication to

Qualifications

• Bachelor's degree in civil engineering, construction management, or related field.
• 3–5 years of document control or project engineering experience.
• Strong understanding of document control practices and lifecycle documentation.
• Proficiency in MS Office and document control software.

Responsibilities

• Establish and maintain document control systems with proper version control.
• Organize, record, and archive project documents such as contracts, drawings, permits, and reports.
• Monitor document workflows to meet deadlines and ensure data accuracy.
• Generate status reports and provide guidance on document control processes.
• Manage access and enforce document deadlines across stakeholders.

Skills

Document control

English fluency

Communication

Organization

Proactive

Education

Bachelor's degree in civil engineering, construction management, or related field

Tools

MS Office Suite

Document management software

Job description

Location: Norway

Type: Permanent (3/1 rotation - 3 weeks working on site - 1 week off back home)

Key Requirement: Candidates must hold a valid EU passport & Experience with ACC (Autodesk Construction Cloud)

We are looking for a Document Controller to manage and maintain all project

documentation. You will ensure that documents are properly recorded, distributed, and

archived in compliance with company procedures. Your role supports project teams by

maintaining version control, ensuring data accuracy, and facilitating effective

communication across all stakeholders.

What You'll Do

You will establish and maintain document control systems, organize and archive project

files, and monitor document workflows to meet project deadlines. You will ensure

compliance with legal, contractual, and organizational standards, generate status

reports, and provide guidance to the project team on document control processes and

tools.

Key responsibilities include:

• Establishing and maintaining document control systems with proper version control


• Organizing, recording, and archiving project documents such as contracts, drawings, permits, and reports


• Monitoring the flow of documents between internal and external stakeholders to meet deadlines


• Ensuring all documentation adheres to legal, contractual, and company standards


• Generating and distributing regular reports on document submissions and approvals


• Providing guidance and training to the project team on document control processes


• Managing access to project documents and enforcing deadlines

Who We're Looking For:

You hold a bachelor's degree in civil engineering, Construction Management, or a

related field, and have 3-5 years of experience in document control or project

engineering, preferably in construction projects. You are highly organized, detail

oriented, and proactive, with excellent communication skills to coordinate effectively

with multiple stakeholders. You thrive in fast-paced environments and can manage

priorities efficiently.

Qualifications & Skills:

• 3-5 years of experience in document control or project engineering


• Strong understanding of document control practices and project lifecycle documentation


• Familiarity with construction and engineering documentation requirements


• Proficiency in document control software and MS Office Suite


• Excellent organizational, time management, and communication skills


• Fluency in English, written and spoken


• Proactive, adaptable, and detail-oriented