Senior Administrative Coordinator

Ikm Gruppen AS; Asker; On-site; NOK 550,000 - 750,000; Full time

Job summary

Ikm Gruppen AS in Asker, Norway, seeks an experienced Executive Assistant to support C-suite operations and board activities. You will prepare board materials, coordinate schedules, and manage confidential information with discretion.

The role requires bilingual English and Norwegian communication, superb organizational skills, and proficiency in MS Office. You will work closely with top management and the board, both independently and as part of a team, in a fast-paced environment.

Qualifications

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Strong written and verbal communication skills in English and Norwegian.
• Excellent organizational, prioritization, and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to communicate effectively with top management and board members.
• High level of integrity, professionalism, and flexibility to meet short deadlines.
• Ability to work independently as well as collaboratively in a team.

Responsibilities

• Prepare, compile, and distribute board meeting materials.
• Create and design presentations for executive meetings and external engagements.
• Plan and coordinate conferences, meetings, and events.
• Attend meetings and document detailed minutes.
• Maintain strict confidentiality of sensitive corporate information.

Skills

Executive support

Bilingual English-Norwegian

Time management

Interpersonal skills

Tools

MS Office

Job description

Responsibilities

• Prepare, compile, and distribute board meeting materials.
• Create and design presentations for executive meetings and external engagements.
• Plan and coordinate conferences, meetings, and events.
• Attend meetings and document detailed minutes.
• Maintain strict confidentiality of sensitive corporate information.

Required expertise

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Strong written and verbal communication skills in both English and Norwegian.
• Excellent organizational, prioritization, and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to communicate effectively with top management and board members.
• High level of integrity, professionalism, and flexibility to work under short deadlines.
• Ability to work independently as well as collaboratively in a team.

Language: English and Norwegian
Location: Asker, Oslo
Work schedule: Full-time (5 days a week, 100%)
Duration: Approximately 2 years (Start Date: 01/12/2026 - End Date: 31/12/2028)