Strategic Executive Administrative Coordinator

NES Fircroft; Asker; On-site; NOK 600,000 - 800,000; Full time

Job summary

NES Fircroft in Asker, Norway, seeks a Senior Administrative Coordinator to support board-level operations. You will prepare board materials, design presentations, organize conferences, and manage confidential documents with discretion.

Ideal candidates have executive assistant experience, strong MS Office skills, and fluency in English and Norwegian. You will work with top management and audit support, ensuring timely delivery and professional conduct in a fast-paced environment.

Qualifications

• Proven experience as an executive assistant or similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication in English and Norwegian.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Ability to communicate with top management and the board of directors.
• Prioritise work and meet tight deadlines.

Responsibilities

• Prepare, compile, and distribute board meeting materials.
• Create and design presentations for executive meetings and external engagements.
• Collaborate with departments to gather necessary information and data.
• Plan and coordinate conferences, meetings, and events.
• Handle logistics including venue, catering, and travel arrangements.
• Attend meetings, take minutes, and distribute them with follow-ups.
• Assist auditors with directorships and company legal letters.
• General secretary work: travel management, invoicing, archiving, and office supplies

Skills

Executive support

Organization

Multi-tasking

Bilingual English/Norwegian

Communication

Teamwork

Integrity

Prioritization

Tools

MS Office

Job description

NES Fircroft in Asker, Norway, seeks a Senior Administrative Coordinator to support board-level operations. You will prepare board materials, design presentations, organize conferences, and manage confidential documents with discretion.

Ideal candidates have executive assistant experience, strong MS Office skills, and fluency in English and Norwegian. You will work with top management and audit support, ensuring timely delivery and professional conduct in a fast-paced environment.