Office Coordinator & Facility Manager

Agsweltgermany; Oslo fylke; Híbrido; NOK 480 000 - 600 000; Tempo integral

Resumo da oferta

Spencer Stuart in Oslo is seeking a proactive Office Coordinator & Facility Manager to oversee the day-to-day operations, including front desk management, meeting-room scheduling, and visitor logistics. You will coordinate with landlords and service providers, manage supplies, support health and safety initiatives, and assist with procurement and invoicing.

Onboarding and events support are also included. The ideal candidate will have experience in office or facilities management, strong

Qualificações

• Experience in office or facilities management or similar role.
• Strong organizational skills.
• Ability to manage multiple priorities effectively.
• Excellent communication and interpersonal skills.
• Confident and professional approach.
• Genuine commitment to delivering excellent service.
• Confidence to work independently.
• Ability to take initiative and assume ownership of responsibilities.
• Proficiency in Microsoft Office.
• Fluency in Norwegian and English (written and spoken).

Responsabilidades

• Manage front desk and reception, including visitor logistics and hospitality.
• Oversee meeting-room scheduling and coordination of meetings and events.
• Monitor office environment and coordinate with landlords and service providers.
• Handle procurement, inventory, and basic invoice processing.
• Support onboarding activities and workplace technology or facilities-related issues.
• Assist with office-related events, celebrations and staff activities.

Conhecimentos

Organizational skills

Communication skills

Interpersonal skills

Professional demeanor

Customer service

Independence

Initiative

MS Office

Multitasking

Facilities management

Descrição da oferta de emprego

Spencer Stuart is seeking a proactive, service-oriented and highly organized Office Coordinator & Facility Manager to oversee the day-to-day operations of its Oslo office. The role combines front desk management, workplace experience, facilities coordination, vendor management, event support and general office operations.

The successful candidate will serve as the first point of contact for candidates, clients and visitors while managing reception, meeting-room scheduling, visitor logistics, refreshments and hospitality. Responsibilities also include monitoring the office environment, coordinating with landlords and service providers, managing supplies and equipment, supporting health and safety initiatives, handling procurement and inventory, and assisting with invoice processing and office-related expenditure tracking.

The role also involves coordinating leadership meetings, client events, employee activities and office celebrations, as well as supporting onboarding activities and workplace technology or facilities-related issues. The ideal candidate should have previous experience in office or facilities management, workplace operations, hospitality, executive support or a similar role. Strong organizational, communication and interpersonal skills are required, together with a proactive and independent approach. Fluency in Norwegian and English, both written and spoken, is required.

Requirements

• Previous experience in office or facilities management, workplace operations, hospitality, executive support, or a similar role
• Strong organizational skills
• Ability to manage multiple priorities effectively
• Excellent communication and interpersonal skills
• Confident and professional approach
• Genuine commitment to delivering excellent service
• Confidence to work independently
• Ability to take initiative and assume ownership of responsibilities
• Proficiency in Microsoft Office