Administrative Office Manager

FutureTech; Oslo fylke; On-site; NOK 146,000 - 174,000; Full time

Benefits offered by this job

Free visa

Ticket to country of employment

Job summary

FutureTech in Oslo seeks a highly organized Administrative Office Manager to oversee daily office operations and provide essential administrative support to the team.

This full-time role includes managing supplies, scheduling meetings and travel, maintaining filing systems, onboarding new staff, and handling calls and correspondence; a fast-paced, confidential environment.

Qualifications

• Proven experience as an office manager or administrative assistant.
• Strong organizational skills with the ability to prioritize tasks.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office programs (Word, Excel, PowerPoint).
• Fluent in English; additional languages are a plus.
• Ability to multitask and work under pressure in a fast-paced environment.

Responsibilities

• Manage office supplies and inventory to ensure stock.
• Coordinate meetings, appointments, and travel for team members.
• Oversee office maintenance and cleanliness.
• Develop systems to improve workplace efficiency.
• Assist onboarding by preparing paperwork and setting up workstations.
• Handle calls, emails, and mail; respond or forward as appropriate.
• Prepare reports and presentations as needed.
• Collaborate with other departments for smooth communication.

Skills

Organizational skills

Communication skills

MS Office

Attention to detail

Multitasking

English fluency

Tools

MS Office

Job description

Administrative Office Manager

We are seeking a highly organized and detail-oriented Administrative Office Manager to join our team in Oslo. As the Administrative Office Manager, you will be responsible for overseeing the daily operations of our office and providing administrative support to our team. This is a full-time position with a salary of 1500$ per month, with the added benefit of a free visa and ticket.

Responsibilities

• Manage office supplies and inventory, ensuring all necessary items are stocked
• Coordinate and schedule meetings, appointments, and travel arrangements for team members
• Oversee office maintenance and upkeep, ensuring cleanliness and functionality
• Create and maintain organizational systems to improve efficiency in the workplace
• Assist with onboarding new employees by preparing necessary paperwork and setting up workstations
• Handle incoming calls, emails, and mail; responding or forwarding as appropriate
• Prepare reports, presentations, and other documents as needed
• Collaborate with other departments to ensure smooth communication and coordination within the company

Requirements

• Proven experience as an office manager or administrative assistant
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent communication skills, both written and verbal
• Proficiency in MS Office programs (Word, Excel, PowerPoint)
• Attention to detail with the ability to maintain confidentiality
• Ability to multitask and work well under pressure in a fast-paced environment
• Fluent in English (additional languages are a plus)