Office Assistant - Administrative Support (Os, Norway)

NovaMart Procurement; Oslo; On-site; NOK 176,000 - 211,000; Full time

Job summary

NovaMart Procurement in Os, Norway is seeking a reliable Office Assistant to support a busy office, handling visitors, calls and emails, and keeping schedules organized.

This full-time role requires strong communication, MS Office proficiency, and solid organizational skills to manage multiple tasks and assist various departments daily.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• Proven experience as an office assistant or in a similar role.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Attention to detail and problem-solving abilities.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint).

Responsibilities

• Greet and assist visitors, answer phone calls, take messages, and respond to emails.
• Organize and maintain physical and electronic filing systems.
• Coordinate meetings and appointments for management and staff.
• Prepare documents, reports, presentations, and correspondence as needed.
• Monitor office supplies and place orders when necessary.
• Assist with data entry tasks and maintain accurate records.
• Support other departments with administrative tasks as assigned.

Skills

Communication skills

Organizational skills

Multitasking

Attention to detail

Verbal communication

Education

High school diploma or equivalent

Associate's degree (preferred)

Tools

Microsoft Office

Job description

Office Assistant - Administrative Support (Os, Norway)

We are currently seeking a reliable and organized Office Assistant to provide administrative support in our busy office in Os, Norway. As an essential member of our team, you will be responsible for maintaining office operations by receiving and distributing communications, managing schedules and appointments, and assisting with various administrative tasks.

Key Responsibilities

• Greet and assist visitors, answer phone calls, take messages, and respond to emails
• Organize and maintain physical and electronic filing systems
• Coordinate meetings and appointments for management and staff
• Prepare documents, reports, presentations, and correspondence as needed
• Monitor office supplies and place orders when necessary
• Assist with data entry tasks and maintain accurate records
• Support other departments with administrative tasks as assigned

Requirements

• High school diploma or equivalent required; Associate's degree preferred
• Proven experience as an office assistant or in a similar role
• Excellent communication skills, both written and verbal
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint)
• Strong organizational skills with the ability to manage multiple tasks efficiently
• Attention to detail and problem-solving abilities

Salary: We offer a competitive salary of 1800$ per month for this full-time position.

We are an equal opportunity employer committed to diversity in the workplace. This position is open to all qualified candidates regardless of nationality or location. If you are a self-motivated individual with a positive attitude who enjoys working in a fast-paced environment, we encourage you to apply for this exciting opportunity.