For client we ar looking for Training Coordinator/Admin Support

Mona Solbraa-Bay; Oslo fylke; On-site; NOK 480,000 - 600,000; Full time

Job summary

Mona Solbraa-Bay is seeking a Training Coordinator to join a global organization in the medical devices sector, covering a one-year parental leave. Based in Høvik, you will bridge assessors, external training providers, and local market units, while handling admin tasks.

You will ensure courses run as planned, manage the Training Matrix, log certificates, and prepare reports with Power BI. English is the working language in this cross-functional role.

Qualifications

• Experience with training coordination or equivalent certification administration.
• Ability to handle multiple administrative processes accurately.
• Attention to detail and structured approach.
• Experience working in international teams preferred.
• Willingness to learn and adapt in a developing role.

Responsibilities

• Ensuring courses are carried out as planned, including logging and follow-up.
• Providing support and arranging meetings.
• Uploading online training courses and updating related materials.
• Maintaining an up-to-date catalogue of available courses within the medical devices business.
• Coordinating timely scheduling and completion of course amendments.
• Maintaining the Training Matrix alongside the Competence Matrix.
• Ensuring all training certificates are properly issued.
• Registration of projects and certificates.
• Preparing reports and data analysis using Power BI.
• Handling registrations in the MDSAP database.
• Managing legalization of certificates.
• Supporting certification management, including cancellations and handling of invalid/false certificates.

Skills

Power BI

Training coordination

Administrative support

Multitasking

Independent work

Tools

Power BI

Job description

Training Coordinator & Administrative Support

Are you an organized, detail-oriented professional who thrives on keeping complex processes running smoothly?

For client we are looking for a Training Coordinator to join a global organization operating within the medical devices certification industry, covering a parental leave for a one-year period.

Our client is a globally recognized provider of inspection, certification, and testing services, known for its high professional standards, sustainable approach, and strong commitment to employee development. As an accredited certification body within the medical devices sector, the team plays a key role in ensuring products and systems meet international safety and quality regulations.

About the role

This is a developing role, meaning it is not fully fixed in scope - there is room for you to bring your own input and help shape how it evolves. As Training Coordinator, you will act as the key link between assessors/auditors, external training providers, and local market units, working closely with the medical devices competence team. alongside the coordination responsibilities, you will also take on a range of administrative support tasks, including simpler ad-hoc duties.Your responsibilities will include:

• Ensuring courses are carried out as planned, including logging and follow-up
• Providing support and arranging meetings
• Uploading online training courses and updating related materials
• Maintaining an up-to-date catalogue of available courses within the medical devices business
• Coordinating timely scheduling and completion of course amendments
• Maintaining the Training Matrix alongside the Competence Matrix
• Ensuring all training certificates are properly issued
• Registration of projects and certificates
• Preparing reports and data analysis using Power BI
• Handling registrations in the MDSAP database
• Managing legalization of certificates
• Supporting certification management, including cancellations and handling of invalid/false certificates

We are looking for someone who:

• Has a keen eye for detail and works with accuracy
• Is efficient and structured in their approach
• Is comfortable managing multiple administrative processes in parallel, proactively
• Can work independently
• Has experience with training coordination, certification administration, or similar support functions
• Is comfortable working with data and reporting tools such as Power BI
• Thrives in a collaborative, international environment with close cross-functional cooperation
• English is the working language

This is a great opportunity to gain insight into a highly regulated, international industry and build valuable experience in training coordination and certification administration within the medical devices field.

Start:

November

Duration:

1 year

Location:

Høvik

Do you recognize yourself in this description and are you ready to start in November?

Due to strict GDPR regulations, we are unable to process applications via email.