Senior Administrative Coordinator

IKM Consultants AS; Drammen; On-site; NOK 540,000 - 740,000; Full time

Job summary

IKM Consultants AS in Asker (Oslo) seeks an Administrative Coordinator to support executive operations. You will prepare board materials, design presentations, and coordinate conferences and events while maintaining strict confidentiality.

The role requires bilingual English and Norwegian communication, superb organization, and the ability to work with top management under tight deadlines. Full-time, fixed-term contract for 2 years (start 01/12/2026, end 31/12/2028).

Qualifications

• Proven experience as an Executive Assistant or in a senior administrative role.
• Strong written and verbal communication in English and Norwegian.
• Excellent organizational, prioritization, and time-management skills.
• Proficiency in Word, Excel, PowerPoint, and Outlook.
• Ability to interact with top management and board members with discretion.

Responsibilities

• Prepare, compile, and distribute board meeting materials.
• Create and design presentations for executive meetings and external engagements.
• Plan and coordinate conferences, meetings, and events.
• Attend meetings and document detailed minutes.
• Maintain confidentiality of sensitive information.

Skills

Executive support

English & Norwegian

Org & time mgmt

Executive communication

Discretion

MS Office

Tools

Microsoft Office

Job description

Asker, Oslo

Admin. Coordinator

Responsibilities

• Prepare, compile, and distribute board meeting materials.


• Create and design presentations for executive meetings and external engagements.


• Plan and coordinate conferences, meetings, and events.


• Attend meetings and document detailed minutes.


• Maintain strict confidentiality of sensitive corporate information.

Required expertise

• Proven experience as an Executive Assistant or in a similar senior administrative role.


• Strong written and verbal communication skills in both English and Norwegian.


• Excellent organizational, prioritization, and time-management skills.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Ability to communicate effectively with top management and board members.


• High level of integrity, professionalism, and flexibility to work under short deadlines.


• Ability to work independently as well as collaboratively in a team.

Language: English and Norwegian

Location: Asker, Oslo

Work schedule: Full-time (5 days a week, 100%)

Duration: Approximately 2 years (Start Date: 01/12/2026 - End Date: 31/12/2028)