Vessel Certification & Admin Specialist

Van Oord; Rotterdam; Hybrid; EUR 36,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

32 days annual leave

Variable bonus

Pension scheme

Health insurance (collective)

Flexible hybrid working

Learning and development opportunities

Young Van Oord / Van Oord Women

Sports and social activities

Job summary

Van Oord is looking for a Vessel Administration Officer to manage ship certificates and related documentation for the fleet. The role focuses on accuracy, compliance with internal standards and external regulations, and maintaining up-to-date technical files.

You will support registration of vessels, respond to queries, and coordinate with internal and external parties on documentation requirements and procedures. A proactive, service-oriented approach is essential.

Qualifications

• Requires MBO/HBO level education in a technical, administrative or maritime field.
• Experience in a technical administrative role or similar environment is preferred.
• Strong organisational and administrative skills are essential.
• Accurate and structured way of working is required.
• Excellent command of Dutch and English, both spoken and written.
• Affinity with technical documentation, data and administrative systems.
• Proactive, service-oriented attitude.
• Ability to collaborate with different stakeholders and departments.

Responsibilities

• Maintain and manage technical and administrative data and documentation.
• Check information for accuracy, consistency and completeness and resolve discrepancies.
• Respond to and process technical and administrative queries.
• Communicate with internal stakeholders and external parties as needed.
• Prepare documents and follow up on administrative actions.
• Keep up to date with relevant regulations, procedures and system developments.
• Contribute to improving quality, efficiency and consistency of administrative processes.

Skills

Organisational skills

Administrative skills

Attention to detail

Dutch and English fluency

Stakeholder communication

Proactive service mindset

Structured working approach

Ability to work across departments

Education

MBO/HBO level education

Tools

Administrative systems

Job description

Van Oord is looking for a Vessel Administration Officer to manage ship certificates and related documentation for the fleet. The role focuses on accuracy, compliance with internal standards and external regulations, and maintaining up-to-date technical files.

You will support registration of vessels, respond to queries, and coordinate with internal and external parties on documentation requirements and procedures. A proactive, service-oriented approach is essential.