Vessel Administration Officer

Van Oord; Rotterdam; Hybrid; EUR 36,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

32 days annual leave

Variable bonus

Pension scheme

Health insurance (collective)

Flexible hybrid working

Learning and development opportunities

Young Van Oord / Van Oord Women

Sports and social activities

Job summary

Van Oord is looking for a Vessel Administration Officer to manage ship certificates and related documentation for the fleet. The role focuses on accuracy, compliance with internal standards and external regulations, and maintaining up-to-date technical files.

You will support registration of vessels, respond to queries, and coordinate with internal and external parties on documentation requirements and procedures. A proactive, service-oriented approach is essential.

Qualifications

• Requires MBO/HBO level education in a technical, administrative or maritime field.
• Experience in a technical administrative role or similar environment is preferred.
• Strong organisational and administrative skills are essential.
• Accurate and structured way of working is required.
• Excellent command of Dutch and English, both spoken and written.
• Affinity with technical documentation, data and administrative systems.
• Proactive, service-oriented attitude.
• Ability to collaborate with different stakeholders and departments.

Responsibilities

• Maintain and manage technical and administrative data and documentation.
• Check information for accuracy, consistency and completeness and resolve discrepancies.
• Respond to and process technical and administrative queries.
• Communicate with internal stakeholders and external parties as needed.
• Prepare documents and follow up on administrative actions.
• Keep up to date with relevant regulations, procedures and system developments.
• Contribute to improving quality, efficiency and consistency of administrative processes.

Skills

Organisational skills

Administrative skills

Attention to detail

Dutch and English fluency

Stakeholder communication

Proactive service mindset

Structured working approach

Ability to work across departments

Education

MBO/HBO level education

Tools

Administrative systems

Job description

As a Vessel Administration Officer, you are primarily responsible for the management and administration of ship certificates within Van Oord’s fleet. You ensure that certificates are accurate, complete and up to date, and that they comply with applicable internal standards and external regulations.

You verify incoming information for clarity, consistency and completeness, follow up on missing or incorrect information and ensure that technical files are properly maintained and archived. You assist with the registration and administration of vessels

In addition to certificate management, you support other technical and administrative activities, You respond to and process incoming technical and administrative queries and communicate proactively with internal departments and, where necessary, external parties about documentation requirements and administrative procedures.

You may also support the coordination of meetings, inspections and logistics related to technical operations, including the preparation of documents and follow-up actions.

YOUR WORKPLACE

You will be part of the Ship Management Department at Van Oord, working closely with colleagues from different departments and disciplines. Your role connects technical information, administration and operations, giving you a broad view of what is happening across the organisation.

You will mainly work from Van Oord’s office in Rotterdam, in a professional and international environment where colleagues work together to support our vessels and projects around the world. You will have regular contact with internal stakeholders and, where necessary, external parties.

The combination of office-based work, collaboration with different teams and close connection to the technical organisation makes this a varied role where your contribution directly supports the smooth running of our operations.

Staying up to date with applicable rules and regulations, internal procedures and system updates is an important part of your role. You participate in training and development activities to ensure that your work remains aligned with Van Oord’s standards.

You are organised, accurate and service-oriented. You enjoy working with information and making sure that data and documentation are complete and reliable. You communicate easily with different stakeholders and are proactive in asking questions when information is unclear or incomplete.

You are able to work independently and keep an overview of multiple administrative processes, while also knowing when to involve colleagues or other stakeholders.

In addition, you bring:

• A relevant MBO/HBO level of education, preferably in a technical, administrative or maritime field.
• Experience in a technical administrative role or a similar working environment.
• Strong organisational and administrative skills.
• An accurate and structured way of working.
• Excellent command of both Dutch and English, both verbally and in writing.
• Affinity with technical documentation, data and administrative systems.
• A proactive and service-oriented attitude.
• The ability to work with different stakeholders and departments.
• The willingness to learn and develop your knowledge of technical processes, systems and regulations.

At Van Oord, you play an important role in our mission: building a better world for future generations. In addition, we offer:

• A competitive salary, depending on your experience and responsibilities.
• 32 days of annual leave.
• Variable bonus.
• Pension scheme.
• The option to participate in a collective health insurance scheme.
• Flexible hybrid working.
• Extensive learning and personal development opportunities.
• Access to communities such as Young Van Oord and Van Oord Women.
• Participation in sports and social activities.

INTERESTED?

Would you like to contribute to well-organised and efficient technical operations and make sure that colleagues have the right information at the right time?

As a Vessel Administration Officer, you ensure that colleagues across departments are informed, supported and equipped with accurate and timely information. You:

• Maintain and manage technical and administrative data and documentation.
• Check information for accuracy, consistency and completeness and resolve discrepancies where necessary.
• Respond to and process technical and administrative queries.
• Communicate with internal stakeholders and external parties where necessary.
• Prepare documents and follow up on administrative actions.
• Keep up to date with relevant regulations, internal procedures and system developments.
• Contribute to improving the quality, efficiency and consistency of technical administration processes.

By maintaining strong working relationships and a service-oriented mindset, you help create a well-informed, collaborative and high-performing technical environment.