Studio Operations Lead for AI Ventures

Builders; Rotterdam; On-site; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Front-row seat in AI venture building

Ownership of studio operations

Direct access to founders network

Job summary

Builders, a Rotterdam-based enterprise AI venture studio, seeks an Operations Coordinator to act as the operational backbone of the studio and the MD's right hand. The role blends office and finance admin, executive assistant tasks, event production, and problem-solving to keep speed and focus high.

The position offers variety: founder dinners, supplier negotiations, onboarding, month-end processes and end-to-end administration, with a strong emphasis on proactive, organised execution.

Qualifications

• At least 5 years in operations, executive support, office management or event coordination.
• Startup or scale-up experience is a plus.
• Ability to manage calendars, travel, inbox and supplier relations.
• Strong written and spoken English; Dutch a plus for local admin.

Responsibilities

• Run MD's calendar, inbox triage, travel and meeting prep to free time for founders and partners.
• Track commitments, follow-ups and deadlines; chase what is needed.
• Be the first point of contact for visitors, calls, mail and email with warmth.
• Own monthly finance admin: receipts, invoices, expense claims and supplier payments.
• Manage contracts, subscriptions, insurance and supplier relationships.
• Maintain team administration: goals, time registration, leave and internal requests.
• Lead onboarding/offboarding for team, founders and interns: accounts, tools, workspace, first/last day.
• Keep HR docs and guidelines up to date; support recruitment end-to-end.
• Organise and produce events: founder dinners, CTO breakfasts, investor meetings, offsites.
• Manage workspace: office supplies, gear, equipment, building relations.
• Spot repetitive work and automate with AI tools; document processes for knowledge retention.

Skills

Operations

Executive support

Office management

Event coordination

AI tools

Time management

Communication

Tools

Krans

Job description

Builders, a Rotterdam-based enterprise AI venture studio, seeks an Operations Coordinator to act as the operational backbone of the studio and the MD's right hand. The role blends office and finance admin, executive assistant tasks, event production, and problem-solving to keep speed and focus high.

The position offers variety: founder dinners, supplier negotiations, onboarding, month-end processes and end-to-end administration, with a strong emphasis on proactive, organised execution.