Strategic Executive Assistant to Global Leadership

Bentley Systems; Delft; On-site; EUR 42,000 - 65,000; Full time

Benefits offered by this job

Competitive salary and benefits

Global exposure and collaboration

Team-oriented culture

Job summary

Bentley Systems in Delft, Netherlands, is seeking an Executive Assistant to support the Ecosystem & Ventures leadership. You will manage senior executives' calendars across time zones, prepare materials for meetings, and coordinate complex travel.

This role bridges administrative tasks with program support to enable strategic execution. You will report to the Senior Director, Programs and Operations, contributing to operational rhythms, processes, and governance for a growing, global software

Qualifications

• 2–5 years experience providing operational support for senior leadership.
• Discretion, confidentiality, and ability to protect information.
• Experience with administrative work requiring initiative and judgment.
• Strong relationship-building and communication with internal/external stakeholders.
• Experience with executive-level calendar management and travel arrangements.
• Proficient with travel booking and expense systems; board pack production.
• Process improvement mindset and ability to adapt to changing priorities.

Responsibilities

• Managing senior leadership agendas across global time zones and prioritizing meetings.
• Preparing materials for meetings, presentations, and projects.
• Coordinating complex domestic and international travel and visas.
• Producing high-quality emails and messages to stakeholders at all levels.
• Coordinating meetings including All Hands, quarterly reviews, and leadership sessions.
• Taking minutes, identifying action items, and ensuring follow-up.
• Coordinating procurement and purchase requests for executives.
• Administrative and project duties ensuring data accuracy in systems.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion / confidentiality

Time management

Relationship building

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

SharePoint

Visio

Travel booking systems

Expense systems

Board pack production

Job description

Bentley Systems in Delft, Netherlands, is seeking an Executive Assistant to support the Ecosystem & Ventures leadership. You will manage senior executives' calendars across time zones, prepare materials for meetings, and coordinate complex travel.

This role bridges administrative tasks with program support to enable strategic execution. You will report to the Senior Director, Programs and Operations, contributing to operational rhythms, processes, and governance for a growing, global software