Strategic Executive Assistant to R&D Leaders (Amsterdam)

Cacheflow; Amsterdam; On-site; EUR 60,000 - 90,000; Full time

Job summary

Databricks in Amsterdam is seeking an Executive Assistant to support R&D senior leaders. This multi-executive role will be the primary partner to Engineering R&D Leaders based in Amsterdam and will also support at least one additional R&D leader in EMEA.

You will operate with independence in a fast-paced AI environment. You will manage complex calendars across time zones, coordinate cross-team schedules, handle travel and expenses, and prepare briefing materials.

Qualifications

• Bachelor’s degree or equivalent in a related field.
• 5+ years as an executive assistant in a global tech environment.
• Strong judgment, independent decisions, and discretion.

Responsibilities

• Proactively manage complex, multi-time zone calendars for R&D leaders.
• Coordinate scheduling across teams for cross-functional collaboration.
• Support engineering planning cycles and quarterly reviews.
• Own end-to-end travel, expenses, and vendor coordination.
• Prepare briefing materials, agendas, and follow-up docs for exec meetings.
• Maintain records of meetings, events, and requests with timely follow-up.
• Provide coverage for other assistants when needed.

Skills

Calendar management

Time-zone coordination

Cross-functional collaboration

Budget management

Meeting prep & notes

Education

Bachelor's degree in Business Administration

Tools

Gmail

Google Calendar

Job description

Databricks in Amsterdam is seeking an Executive Assistant to support R&D senior leaders. This multi-executive role will be the primary partner to Engineering R&D Leaders based in Amsterdam and will also support at least one additional R&D leader in EMEA.

You will operate with independence in a fast-paced AI environment. You will manage complex calendars across time zones, coordinate cross-team schedules, handle travel and expenses, and prepare briefing materials.