Elite Executive Assistant: Global Travel & Ops

Bentley Systems; Amsterdam; Hybrid; EUR 52,000 - 75,000; Full time

Benefits offered by this job

Great team culture

Competitive salary & benefits

Global initiatives & wellbeing

Job summary

Bentley Systems is seeking an Executive Assistant to support the Ecosystem & Ventures leadership. You will manage complex calendars, coordinate international travel, prepare materials, and help drive operational rhythms across the leadership team.

Key responsibilities include calendar decisions, meeting preparation, minute-taking, travel logistics, and supporting cross-functional programs. A proactive, discreet professional with strong Microsoft Office skills will thrive in a remote-friendly,

Qualifications

• 2-5 years relevant experience providing operational support for senior leadership (required)
• Accustomed to maintaining confidentiality, showing discretion, and protecting information.
• Experience performing administrative work that requires analysis, initiative, and discretion.
• Excellent at building and maintaining relationships internally and externally at all levels within the organization.
• Strong desire and commitment to achieve operational excellence and adaptability in response to changing priorities and needs.
• Solid Time Management and Organization skills.
• Excellent communication and interpersonal skills.
• Experience in global and national travel arrangements.
• Experience with executive-level calendar management.
• Process improvement, problem-solving skills, and use of initiative and creativity.

Responsibilities

• Managing senior leadership agendas across global time zones and coordinating meetings.
• Gathering materials for meetings, ensuring executives are prepared for presentations and projects.
• Coordinating complex travel with multiple connections and visa requirements.
• Producing high-quality emails and messages for stakeholders at all levels.
• Facilitating meetings and coordinating speakers, attendees, and presentations.
• Taking minutes, identifying action items, and following up to meet deadlines.
• Coordinating procurement activities and department purchase requests.
• Maintaining accuracy of organizational information in internal systems.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Multitasking

Tools

Navan

SharePoint

Visio

PowerPoint

Excel

Outlook

Word

Job description

Bentley Systems is seeking an Executive Assistant to support the Ecosystem & Ventures leadership. You will manage complex calendars, coordinate international travel, prepare materials, and help drive operational rhythms across the leadership team.

Key responsibilities include calendar decisions, meeting preparation, minute-taking, travel logistics, and supporting cross-functional programs. A proactive, discreet professional with strong Microsoft Office skills will thrive in a remote-friendly,