Strategic Executive Assistant | Global Travel & Ops

Bentley Systems; Hoofddorp; On-site; EUR 60,000 - 85,000; Full time

Benefits offered by this job

Team culture

Salary & benefits

Inclusion initiatives

Global impact

Job summary

Bentley Systems is seeking an Executive Assistant to support the Ecosystem & Ventures leadership, coordinating calendars, travel, and agendas across global time zones, ensuring smooth execution of meetings and programs.

You will handle confidential communications, prepare materials, produce meeting minutes, and assist with procurement and project duties, reporting to the Senior Director, Programs and Operations.

Qualifications

• 2-5 years experience providing operational support for senior leadership.
• Able to maintain confidentiality and discretion.
• Experience with administrative work requiring analysis and initiative.
• Excellent at building internal/external relationships at all levels.
• Strong time management and organizational skills.
• Experience with executive calendar management.
• Experience coordinating global travel arrangements.

Responsibilities

• Manage senior leadership agendas and coordinate global meetings with diplomacy.
• Gather materials to prepare for meetings, presentations, and projects.
• Coordinate advanced domestic and international travel with complex connections.
• Produce high-quality emails and messages to internal/external stakeholders.
• Support and facilitate meetings (All Hands, QBRs, Leadership Meetings) and arrange speakers/presentations.
• Take minutes, identify action items, and follow up to ensure deadlines.
• Coordinate procurement activities and manage purchase requests for executives.
• Handle administrative and project duties and maintain accurate internal records.

Skills

Executive support

Calendar management

Travel coordination

Communication

Relationship building

Discretion

Time management

Meeting coordination

Minute taking

Project management

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

SharePoint

Visio

Travel booking systems

Job description

Bentley Systems is seeking an Executive Assistant to support the Ecosystem & Ventures leadership, coordinating calendars, travel, and agendas across global time zones, ensuring smooth execution of meetings and programs.

You will handle confidential communications, prepare materials, produce meeting minutes, and assist with procurement and project duties, reporting to the Senior Director, Programs and Operations.