Store & Receiving Clerk

Rosewood Hotel Group; Amsterdam; On-site; EUR 32,000 - 48,000; Full time

Job summary

Rosewood Hotel Group is seeking a organized Purchasing Clerk to support day-to-day purchasing operations for luxury hospitality. You will process orders, coordinate with suppliers, and ensure timely deliveries while maintaining high quality standards across the property.

The role requires strong organizational skills, attention to detail, and proficient use of Microsoft Excel. You will work with Finance, Stores and operational teams to optimize purchasing processes in a fast-paced luxury

Qualifications

• Experience in purchasing, procurement, administration or similar roles.
• Strong organizational and administrative skills.
• Excellent attention to detail and accuracy.
• Good communication and negotiation skills.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with purchasing or inventory management systems is an advantage.

Responsibilities

• Process purchase orders and ensure accurate and timely ordering.
• Coordinate with suppliers regarding availability, pricing, deliveries, and specifications.
• Maintain purchasing records and documentation.
• Monitor orders and follow up on outstanding deliveries.
• Assist with receiving and checking deliveries when required.
• Maintain supplier information and support the purchasing database.
• Collaborate with departments to understand purchasing needs.
• Support invoice matching and resolve discrepancies with Finance.
• Assist with inventory monitoring and identifying replenishment requirements.
• Ensure purchasing procedures and company standards are followed.

Skills

Organizational skills

Administrative skills

Attention to detail

Communication

Negotiation

Excel

Inventory systems

Purchasing

Tools

Excel

Purchasing systems

Inventory management systems

Job description

We are seeking an organized and detail-oriented Purchasing Clerk to join our team. This role is ideal for someone who enjoys working with suppliers, coordinating orders, and ensuring the smooth and efficient flow of goods across a luxury hospitality environment.About the RoleAs Purchasing Clerk, you will support the day-to-day purchasing operations, ensuring that products, supplies, and equipment are ordered accurately, delivered on time, and in line with the property's quality standards. You will work closely with Finance, Stores, and operational departments to support efficient purchasing processes.Key Responsibilities* Process purchase orders and ensure accurate and timely ordering* Coordinate with suppliers regarding availability, pricing, deliveries, and product specifications* Maintain accurate purchasing records and documentation* Monitor orders and follow up on outstanding deliveries* Assist with receiving and checking deliveries when required* Maintain supplier information and support the purchasing database* Collaborate with operational departments to understand purchasing needs* Support invoice matching and resolve discrepancies with suppliers and Finance* Assist with inventory monitoring and identifying replenishment requirements* Ensure purchasing procedures and company standards are consistently followedWhat We're Looking For* Previous experience in purchasing, procurement, administration, or a similar role* Strong organizational and administrative skills* Excellent attention to detail and accuracy* Good communication and negotiation skills* Proficiency in Microsoft Office, particularly Excel* Experience with purchasing or inventory management systems is an advantage* Ability to manage multiple priorities in a fast-paced environment* A proactive, reliable, and team-oriented approachWhat We Offer* A supportive, team-focused work environment* Comprehensive training and development* Benefits tailored to your lifestyle* A full-time position with 36 working hours per week* Opportunities for professional development within a luxury settingIf you are organized, commercially minded, and enjoy keeping operations running smoothly behind the scenes, we look forward to receiving your application. Together, We Make The Place.