Senior Project Secretary

Subsea7; Zoetermeer; In loco; EUR 36.000 - 54.000; Tempo pieno

Descrizione del lavoro

Seaway7 is seeking a Senior Project Secretary to manage crew changes for offshore vessels and provide project administration support from our Zoetermeer office. This is a full-time maternity cover for approximately six months.

Responsibilities include coordinating travel, accommodation, visas, meetings and events, plus maintaining the project SharePoint site and assisting across departments as needed. English proficiency required.

Competenze

• Strong organisational skills with ability to manage multiple priorities and maintain records.
• Effective communication across project teams, clients and stakeholders.
• Ability to contribute to team and project efforts while meeting deadlines.
• Experience in project support, administration or office management.

Mansioni

• Coordinate project personnel rotations and crew changes for offshore vessels, including travel, accommodation and local transport.
• Provide administrative support to the project team, arrange meetings/workshops, and maintain project SharePoint site.
• Support other departments as needed and ensure timely, accurate record keeping.

Conoscenze

Organisational skills

Stakeholder communication

Team coordination

Project support

English proficiency

MS Office & SharePoint

Strumenti

Microsoft Office

SharePoint

Descrizione del lavoro

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Seaway7 have an opportunity for a Senior Project Secretary to support crew changes for our vessels, as well as administrative support to projects. This will be based in the Seaway7 Zoetermeer office on a full time basis and will be for an approx. 6 month period of cover to maternity leave.

What will you be doing?

For our vessels operating offshore, you will play a key role in organising project personnel rotations and crew changes for project, client and subcontractor personnel (excluding the vessel's regular crew), ensuring smooth personnel movements. This mainly encompasses travel, accommodation and local transportation. Acting as a central point of coordination, you will work closely with Operations, Crewing, Logistics, Vessel Administration, local agents, subcontractors and client representatives. You can also monitor travel and visa requirements, training, certificates as needed.

In addition, you will provide administrative and organisational support to the project team, such as arranging meetings, workshops and other events, maintaining project Sharepoint site, and providing general administrative support to the project team. You may also provide administrative support to other Department as needed

What experience would we like you to have?

• Good organisational skills, delivering work accurately and on time with the ability to manage multiple priorities and maintain accurate records.
• Builds productive working relationships across the project team, clients and other stakeholders through effective communication.
• Skilled at contributing to team and project efforts while staying on schedule with time-sensitive deadlines.
• Experience in project support, administration, office management or a similar role.
• Good working proficiency in English is required.
• Proficient user of Microsoft Office applications and SharePoint.

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