Office Manager

Mane Contract Services; Rotterdam, Den Haag; On-site; EUR 26,000 - 35,000; Full time

Job summary

Mane Contract Services in Rotterdam seeks a diligent Project Administrator to support Project Managers and operations teams. You will organize documentation, prepare updates, and coordinate meetings to keep projects on track.

The role requires strong MS Office skills, familiarity with MS Project, and excellent English communication. You will manage multiple projects, maintain records, and ensure timely delivery in a fast-paced environment.

Qualifications

• 3 years minimum in project administration or related roles.
• Experience in engineering, construction, marine or infrastructure projects is advantageous.
• Strong MS Office skills including Excel, Word, PowerPoint, Outlook.
• Knowledge of MS Project is beneficial.
• Fluent English, both written and spoken.

Responsibilities

• Provide administrative support to Project Managers and operational teams.
• Prepare, review, organise and archive project documentation, reports and correspondence.
• Coordinate meetings, appointments and project-related activities.
• Prepare meeting agendas, presentations, minutes and project updates.
• Maintain accurate project records and ensure documentation is properly managed.
• Support communication and coordination between internal teams and external stakeholders.
• Assist with office administration, supplies and logistical arrangements.
• Monitor administrative deadlines and ensure tasks are completed efficiently.
• Support multiple projects simultaneously, ensuring smooth day-to-day operations.

Skills

MS Office

MS Excel

Time management

Communication skills

Multitasking

Detail oriented

English proficiency

Education

Bachelor's degree in Business Administration or related field

Tools

MS Project

Job description

• Provide administrative support to Project Managers and operational teams.
• Prepare, review, organise and archive project documentation, reports and correspondence.
• Coordinate meetings, appointments and project-related activities.
• Prepare meeting agendas, presentations, minutes and project updates.
• Maintain accurate project records and ensure documentation is properly managed.
• Support communication and coordination between internal teams and external stakeholders.
• Assist with office administration, supplies and logistical arrangements.
• Monitor administrative deadlines and ensure tasks are completed efficiently.
• Support multiple projects simultaneously, ensuring smooth day-to-day operations.

Requirements

• Minimum 3 years of experience in project administration, project support or a similar role.
• Previous experience within engineering, construction, marine or infrastructure projects would be advantageous.
• Strong Microsoft Office skills, particularly Excel, Word, PowerPoint and Outlook.
• Knowledge of Microsoft Project (MS Project) would be beneficial.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• High attention to detail and ability to manage multiple priorities.
• Bachelor's degree in Business Administration, Communications or a related field.
• Fluent English, both written and spoken.