Administrative Support Specialist

AVENTA; Breda; Presencial; EUR 32.000 - 42.000; Jornada completa

Descripción de la vacante

AVENTA in the Netherlands is seeking an organised Administrative Support professional to bolster operational efficiency within a busy dredging/offshore infrastructure projects team. Based at the client's site in Breda, you will manage documents, meetings and logistics, acting as a reliable reference point for project teams and external stakeholders.

The role requires a Bachelor's degree in communication or administration and minimum three years' project-support experience.

Formación

• Bachelor's degree in communication or administration
• Must-have: At least 3 years of experience in project support or an administrative role

Responsabilidades

• Provide comprehensive administrative assistance to enhance operational efficiency
• Review, file and archive documents accurately and in a timely manner
• Plan and organise meetings and events
• Prepare agendas and meeting materials, and circulate minutes and follow-up actions
• Maintain efficient communication and coordination within teams
• Prepare and distribute project updates to stakeholders
• Support project teams with scheduling and follow-up of actions
• Act as a reliable point of contact for colleagues and stakeholders on administrative matters

Conocimientos

Organisational skills

Communication skills

Written and verbal communication

Attention to detail

Independent work

Team collaboration

Educación

Bachelor's degree in communication or administration

Herramientas

MS Project

Descripción del empleo

Our client is an international marine contractor with well over a century of experience and a long track record in dredging, land reclamation, offshore energy, marine infrastructure and environmental works. It operates worldwide with a large workforce of skilled professionals and a technologically advanced fleet, delivering tailor-made solutions for complex projects in challenging environments. Its portfolio includes the development of ports, waterways, airports, artificial islands, industrial and residential areas, roads and bridges across all continents, always with a focus on safe, efficient and cost-effective delivery. Innovation and new technologies are part of how the organisation serves its customers, and its teams work in an international, multicultural environment where clear communication and reliable support functions make a visible difference to project performance.

Project scope & role Overview

The assignment covers administrative and project support within an operational department, helping to keep documentation, communication, meetings and logistics running smoothly. The role is based in an office at the client's site and works day to day with project and department teams. Dredging, land reclamation and offshore energy projects generate a high volume of documents, updates and coordination activity across many teams and locations. The position provides the administrative backbone that allows technical teams to concentrate on delivery. Accuracy, discretion and a service mindset are essential, as the information handled is often time-sensitive and shared with several internal and external stakeholders.

Role overview

Provide comprehensive administrative assistance to enhance operational efficiency, managing the range of administrative tasks that keep workflow smooth within the department. The role suits an organised, detail-oriented professional who is comfortable handling several projects at once and communicating clearly with colleagues and stakeholders. The position offers broad exposure to how large marine and offshore energy projects are organised, and suits someone who enjoys being the reliable point of reference for the team.

Key responsibilities

Administrative support

• Provide comprehensive administrative assistance to the department, supporting operational efficiency
• Review, file and archive documents accurately and in a timely manner
• Prepare presentations and supporting material for the team
• Prepare and format documents and reports, checking them for accuracy before circulation
• Ensure administrative functions are executed precisely and on time
• Keep records, trackers and shared folders organised and up to date

Planning and logistics

• Plan and organise meetings and events
• Manage office supplies and other logistical needs
• Prepare agendas and meeting materials, and circulate minutes and follow-up actions

Communication and coordination

• Maintain efficient communication and coordination within teams
• Prepare and distribute project updates to stakeholders
• Support project teams with scheduling and follow-up of actions
• Act as a reliable point of contact for colleagues and stakeholders on administrative matters
• Documents reviewed, filed and archived accurately and kept easy to retrieve
• Presentations and project updates prepared and distributed to stakeholders on schedule
• Meetings and events planned and organised, with actions followed up
• Office supplies and logistical needs managed without disruption to the team
• Administrative processes executed precisely and within agreed timeframes

Requirements & Skills

• Bachelor's degree in communication or administration
• Must-have: At least 3 years of experience in project support or an administrative role

Skills

• Experience with MS Project (preferable)
• Strong organisational skills and the ability to handle multiple projects
• Excellent written and verbal communication skills
• Very strong administrative skills and close attention to detail
• Ability to work independently while collaborating effectively with different teams
• Fluent English, written and spoken; other languages are a plus.