Senior Management Assistant | Scheduling & Onboarding Pro

Itproposal; Eindhoven; Hybrid; EUR 28,000 - 38,000; Part time

Job summary

Itproposal is seeking a proactive Management Assistant to support three MT members within an international Procurement & Third-Party Management team. The role requires independent handling of complex schedules, event planning, and efficient onboarding logistics, across Eindhoven and Utrecht.

With 5+ years of MA experience, you will excel in Dutch and English communication, and in coordinating schedules, travel, and cross-border collaboration.

Qualifications

• Minimum 5 years of experience as a Management Assistant and the ability to work independently from day one.
• Excellent command of Dutch and strong spoken English.
• Advanced proficiency with Microsoft 365 and strong general digital literacy.
• High degree of self-confidence, organizational sensitivity, and strong planning/prioritization capabilities.

Responsibilities

• Coordinate, structure, and prioritize complex agendas for three MT members.
• Organize, prepare, and coordinate meetings, events, and team activities.
• Identify follow-up items, monitor deadlines, and maintain efficient workflows.
• Facilitate onboarding and logistics, including equipment orders and travel bookings.
• Serve as a professional contact for internal colleagues, international partners, and external suppliers.

Skills

Dutch

English

Calendar management

Meeting coordination

Travel coordination

Communication

Digital literacy

Education

MBO Level 4

Tools

Microsoft 365

Job description

Itproposal is seeking a proactive Management Assistant to support three MT members within an international Procurement & Third-Party Management team. The role requires independent handling of complex schedules, event planning, and efficient onboarding logistics, across Eindhoven and Utrecht.

With 5+ years of MA experience, you will excel in Dutch and English communication, and in coordinating schedules, travel, and cross-border collaboration.