Remote Legal Operations & Admin Specialist

Carbon Law Group, P.C.; Netherlands; Teletrabalho; MXN 153 000 - 254 000; Tempo parcial

Resumo da oferta

Carbon Law Group, P.C. is seeking an Administrative & Operations Assistant to support daily operations, billing, and administrative workflows in a fully remote, independent contractor role. You will handle data entry, document preparation, and invoicing while maintaining high accuracy and confidentiality.

The role requires organization, initiative, and the ability to work independently in a fast-paced legal environment with training and guidance provided as needed.

Qualificações

• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to independently draft clear, professional correspondence.
• Proficiency with Microsoft Office or Google Workspace, including spreadsheets.
• Strong critical-thinking, analytical, and problem-solving skills.
• Ability to manage competing priorities in a fast-paced environment.
• Confidence making decisions without constant supervision.
• Experience handling confidential information with discretion.
• Familiarity with AI tools to support daily tasks.
• Willingness to learn and use AI as part of everyday work.

Responsabilidades

• Provide reliable administrative and operational support to attorneys and staff.
• Manage high-volume data entry with accuracy and consistency.
• Prepare, format, proofread, and maintain professional documents and reports.
• Maintain organized electronic files and records per procedures.
• Coordinate scheduling, follow-ups, research, and assignments through completion.
• Review work for accuracy and completeness before submission.
• Identify discrepancies and resolve issues within your responsibilities.
• Coordinate with team to meet deadlines and priorities.
• Prepare and review client invoices; maintain billing records and accounts.
• Assist with basic bookkeeping and financial reconciliation.

Conhecimentos

Organizational skills

Attention to detail

Written & verbal communication

Independent drafting of correspondence

Multitasking & prioritization

Confidentiality & professionalism

Critical thinking & problem solving

Microsoft Office / Google Workspace

AI tools familiarity

Decision making with limited direction

Ferramentas

Clio

LawPay

DocuSign

Zoho

Asana

Microsoft 365

Google Workspace

Zapier/Make/Power Automate

Descrição da oferta de emprego

Carbon Law Group, P.C. is seeking an Administrative & Operations Assistant to support daily operations, billing, and administrative workflows in a fully remote, independent contractor role. You will handle data entry, document preparation, and invoicing while maintaining high accuracy and confidentiality.

The role requires organization, initiative, and the ability to work independently in a fast-paced legal environment with training and guidance provided as needed.