Receptionist & Facility Administrator

Advantech Europe; Eindhoven; On-site; EUR 26,000 - 32,000; Full time

Job summary

Advantech Europe is seeking a friendly Office Administrator/Receptionist in Eindhoven to welcome visitors, manage the reception desk, handle calls, and support daily operations.

You will work in an international environment, interact with suppliers and colleagues in English, and contribute to events, travel arrangements, and general admin tasks to keep the office running smoothly.

Qualifications

• Experience in a receptionist, hospitality, facility management, or similar administrative role.
• Experience working in an international environment where English is the primary language.
• A proactive, outgoing, and helpful personality that thrives in a team setting.
• Flexibility, hands-on approach, and excellent planning and organizational skills.
• Strong Dutch language skills to effectively interact with local suppliers and stakeholders.

Responsibilities

• Managing the reception desk, phone calls, and welcoming visitors
• Handling incoming and outgoing mail
• Arranging business travel (flights, hotels, taxis, trains)
• Registering invoices and preparing billing overviews for Finance
• Taking care of the coffee corner (coffee machine and dishwasher)
• Arranging lunch and coffee for internal and external meetings
• Managing lockers, keys, and pool cars
• Providing general administrative support, such as ordering office supplies, business cards, catering, and supporting events

Skills

Receptionist experience

Hospitality

Facility management

Administrative support

Job description

As a receptionist, you are the welcoming face of our Eindhoven office and play a vital role in ensuring our daily operations run smoothly. You are the first point of contact for visitors, suppliers, and colleagues, creating a professional and friendly atmosphere from the moment someone walks through the door or calls in. From managing the reception desk to providing administrative support, you are an essential part of our team.

Your responsibility

As our receptionist, your role is diverse and hands-on. Your main responsibilities include:

• Managing the reception desk, phone calls, and welcoming visitors
• Handling incoming and outgoing mail
• Arranging business travel (flights, hotels, taxis, trains)
• Registering invoices and preparing billing overviews for Finance
• Taking care of the coffee corner (coffee machine and dishwasher)
• Arranging lunch and coffee for internal and external meetings
• Managing lockers, keys, and pool cars
• Providing general administrative support, such as ordering office supplies, business cards, catering, and supporting events

Who are you?

You are a service-oriented professional who enjoys supporting others and keeping things organized. Ideally, you bring:

• Experience in a receptionist, hospitality, facility management, or similar administrative role
• Experience working in an international environment where English is the primary language
• A proactive, outgoing, and helpful personality that thrives in a team setting
• Flexibility, hands-on approach, and excellent planning and organizational skills
• Strong Dutch language skills to effectively interact with local suppliers and stakeholders

How do we see the future?

The Office Administrator is a key player in our Eindhoven office. By ensuring smooth operations, you enable colleagues to focus on growing the business. At Advantech, we value every role and celebrate the collaboration that makes our team strong. Your contribution will be recognized, appreciated, and essential to our continued success.

Who is Advantech?

Advantech is a leader in providing trusted, innovative products, services, and solutions. Advantech offers comprehensive system integration, hardware, software, customer-centric design services, embedded systems, industrial automation products, and global logistics support. An international working environment with a wide range of tasks, employee events and offers as well as individual further education measures awaits you.