Office Assistant

ORTEC; Zoetermeer; Remote; EUR 29,000 - 39,000; Part time

Benefits offered by this job

13th Month

Holiday allowance 8%

NS Business Card

Commuting allowance

Pension contributions

Home working allowance

Mobility allowance

Development programs

Team events

Job summary

ORTEC in Zoetermeer is seeking an Office Assistant to support the People & Culture team and ensure all facility services run smoothly. You will be the on-site contact for colleagues and suppliers, assist with events, purchases, and inventory, and handle admin tasks in MS Office and Exact Synergy.

The team values a friendly, collaborative atmosphere with knowledge sharing. You should be proactive, able to work independently, and fluent in Dutch and English.

Qualifications

• Candidate holds an MBO-level qualification in Facility Management or an equivalent program.
• Fluent in Dutch and English, both spoken and written.
• Proactive, independent, and accurate with strong communication skills.
• BHV certificate or willingness to obtain one via ORTEC.

Responsibilities

• Serve as the first on-site contact for colleagues and suppliers.
• Organize and support internal projects and events.
• Create purchase orders, process requests, and manage inventory levels.
• Perform admin tasks in Microsoft Office and Exact Synergy (asset and access mgmt).
• Monitor processes and identify opportunities for improvement.
• Support the reception desk during busy periods.

Skills

Customer service

Organization

Communication

Education

MBO-level qualification in Facility Management

Tools

Microsoft Office

Excel

Outlook

Word

Exact Synergy

Job description

As an Office Assistant within the People & Culture department at ORTEC, you and your colleagues ensure that all facility-related matters run smoothly and efficiently.

The team in Zoetermeer consists of seven colleagues and is responsible for all facility-related services within ORTEC in the Netherlands. The team has a friendly, informal atmosphere where everyone has a voice. Colleagues are highly engaged and enjoy sharing knowledge with one another. Whenever possible, the team has lunch together, often followed by a walk, and regularly organizes team outings and social activities.

The team is responsible for, among other things, office accommodation, workplace management, event organization, and fleet management for ORTEC's offices in Zoetermeer, Amsterdam, and Groningen. Because of the wide variety of activities we handle, we are looking for a true facility all-rounder who enjoys a diverse and dynamic role.

Your Responsibilities

In this varied position, your responsibilities include:

Serving as the first on-site point of contact for colleagues and suppliers.

Organizing and supporting internal projects and events.

Creating purchase orders, processing requests, and managing inventory levels.

Performing administrative tasks in Microsoft Office and Exact Synergy, including asset management and access management.

Monitoring processes and identifying opportunities for improvement.

Supporting the reception desk during understaffing or peak periods.

Assisting the Technical Support Employee during absences or internal office relocations.

Organizing preventive workplace assessments and purchasing ergonomic equipment.

Managing Home Office Supplies.

Maintaining a visible presence throughout the office and actively engaging with colleagues.

Who Are You?

You are professional, service-oriented, friendly, and possess strong communication skills. You have completed an MBO-level qualification in Facility Management or a comparable program and are ready to take the first or second step in your facilities management career.

In addition, you:

Are proactive and capable of working independently and accurately.

Have a good command of both Dutch and English, spoken and written.

Hold a valid Emergency Response Officer (BHV) certificate or are willing to obtain one through ORTEC.

Have experience with Microsoft Office applications, including Excel, Outlook, and Word.

Are preferably available 24 to 32 hours per week, including at least Wednesdays and Fridays.

What we offer

The salary range for this role is €2,600 - €3,500 gross per month on a full-time basis. The final offer will be determined based on the interview results and the agreed working hours (FTE).

This role will start with a fixed term of 12 months.

Holiday renumeration of 8%.

Additional month (13th Month)

Annual leave days, additional days from the age of 35.

NS Business Card 100%, lease opportunity or commuting allowance.

Mobility allowance equal to 3% of base salary.

Pension contributions.

Compensation for private internet connection and a home working allowance.

A well-equipped workspace, including furniture and IT resources for remote work.

Development programs tailored to your needs and role.

An open, friendly, and informal atmosphere with a strong emphasis on work-life balance.

A team of motivated colleagues who organize numerous enjoyable activities for employee.

If you recognize yourself in this role, we are really keen to hear from you.