Receptionist

Applied Medical; Amersfoort; Hybrid; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Hybrid work options

Commuting allowance €0.25/km

Job summary

Applied Medical in Amersfoort, NL is seeking a proactive Receptionist / Office Manager to manage front-desk duties and general office support. You will welcome visitors, handle inquiries by phone and in person, and coordinate administrative tasks to keep the office running smoothly.

The role combines reception (70%) and office management (30%), with fulltime hours 7:30–16:00. The successful candidate will have a relevant MBO degree and at least two years of experience, including MS Office

Qualifications

• MBO / vocational education degree.
• At least 2 years of relevant experience in a similar position.
• Knowledge of administrative and office procedures and customer service practices.
• Proactive and helpful attitude with ability to think of solutions independently.
• Excellent oral and written communication in Dutch and English.
• Fulltime availability (5 days per week, 7:30–16:00).

Responsibilities

• Welcome and assist visitors and notify team members of guest arrival.
• Answer telephone, take and deliver messages, and forward calls internally.
• Manage reception email folder (Outlook/calendar).
• Receive and sort daily mail/documents/deliveries/couriers.
• Prepare daily batch of invoices for priority mail.

Skills

Customer service

Administrative procedures

Proactive mindset

Initiative

Discretion & diplomacy

MS Office

Communication (Dutch & English)

Education

MBO / vocational education degree

Tools

MS Office

Windows-based applications

Job description

We are looking for a proactive and responsible Receptionist / Office Manager who likes to have diverse responsibilities. You will handle visitors, deal with inquiries, both on the phone and face-to-face, and handle general administrative and office support tasks. Being welcoming and full of initiative, you make sure that our team members, (international) guests and suppliers are adequately helped.

The Receptionist is based in our European Head office in Amersfoort. The Receptionist reports to the Hospitality Manager. This is a full-time position with working hours between 7:30-16:00.

Within Applied Medical the title of this position is Receptionist

Key Responsibilities

Reception (70%)

• Welcome and assist visitors and notify team members of guest arrival
• Answer telephone, take, deliver messages and forward calls internally
• Manage reception email folder (outlook/ calendar)
• Receive and sort daily mail/documents/deliveries/couriers
• Prepare daily batch of invoices in order to send them by priority mail

Office management (30%)

• Maintain supplies in meeting rooms
• Order, organize and maintain stock of office supplies
• Manage access badges according to the access control procedure

What you bring

• MBO / vocational education degree
• At least 2 years of relevant experience in a similar position
• Knowledge of administrative and office procedures as well as customer service practices
• Proactive and helpful attitude and able to think of solutions independently
• Like to take responsibility and think yourself about the actions/follow-up that are needed
• Knowledge of MS Office and Windows-based computer applications
• Professional appearance and able to act with discretion and diplomacy
• Excellent oral and written communication skills inbothDutch and English
• Fulltime availability (5 days per week, 7:30-16:00)

What we offer

• An international working environment, fueled by respect and a healthy work-life balance tailored to the business and team member’s needs
• 27 paid vacation days (based on fulltime contract) with option to purchase five additional days
• This is mainly an on-site role with hybrid options
• Commuting allowance of €0,25/km or full coverage of public transportation costs
• A wide variety of internal trainings and development possibilities and a tuition program for external trainings
• The opportunity to pro-actively work on your vitality and fitness
• State-of-the-art facilities, including green areas, in-house restaurant and gym
• Additional benefits, such as:
  • Attractive pension scheme (your contribution at 4%, ours at 12%)
  • €50 net monthly health insurance contribution
  • Two (paid) days per year dedicated to volunteering activities
  • Several fun company events and meaningful initiatives organized throughout the year

At Applied Medical, we are committed to make a meaningful, positive difference, each and every day. Within our European headquarters in Amersfoort (NL), we develop, manufacture and support the implementation of our advanced medical devices across Europe and the MENA region. Applied’s team members enjoy working in anenvironmentally friendlyand international environment, in which people of diverse backgrounds are valued, challenged, and acknowledged. We support our team members by giving them opportunities of ongoing learning and education, possibilities to take part in community volunteering activities and a variety of onsite exercise classes and health activities.

If you are passionate about working in an organization that allows you to make decisions based upon what is right for the patient, customer, community and environment, Applied Medical is the place for you.