Public Works Administrative Specialist

Walton County Emergency Management Agency; Haarlem; On-site; EUR 28,000 - 32,000; Full time

Job summary

Walton County Emergency Management Agency is seeking an Administrative Assistant to provide comprehensive administrative support to Public Works operations. The role handles telephone reception, visitor assistance, payroll in the Office Manager's absence, requisitions, invoices, and budget monitoring.

The position also manages records, schedules, and communications, including website and social media upkeep.

Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Knowledge of grant management and application process.
• Experience typical of completing an apprenticeship/internship or having held a similar position for one to two years.

Responsibilities

• Provides telephone reception and visitor assistance; directs inquiries to appropriate personnel.
• Prepares bi-weekly payroll in the absence of the Office Manager.
• Entr ies requisitions for purchase orders and maintains asset records.
• Monitors budget accounts in the absence of the Office Manager and coordinates vendor payments.
• Manages department records, files, and budget transfers; maintains calendars and schedules.
• Maintains department website and social media sites; processes mail and communications.

Job description

Walton County Emergency Management Agency is seeking an Administrative Assistant to provide comprehensive administrative support to Public Works operations. The role handles telephone reception, visitor assistance, payroll in the Office Manager's absence, requisitions, invoices, and budget monitoring.

The position also manages records, schedules, and communications, including website and social media upkeep.