Dynamic Management Assistant — Operations & Admin Lead

KWS Group; Wageningen; On-site; EUR 32,000 - 48,000; Full time

Job summary

KWS Vegetables in Wageningen is seeking a Management Assistant to support our Research Management Team. You will coordinate administrative, financial, IT, and organizational activities, acting as a key contact for the local office and ensuring efficient day-to-day operations.

You will coordinate invoice processing, meetings, travel, procurement, and IT equipment, while supporting HR and compliance activities.

Qualifications

• Fluency in spoken and written English and Dutch is required.
• Excellent organizational and planning skills with attention to detail.
• Ability to manage multiple priorities and stakeholders.

Responsibilities

• Coordinate invoice processing via xFlow and support financial processes.
• Support Research Management Team with administrative activities (HR processes).
• Organize meetings, travel, workshops, and events for the Research Management Team.
• Manage office purchasing and procurement tools, including CPH.
• Act as local IT coordinator for equipment and software.
• Coordinate logistics: shipping labels, courier services, parcels.
• Support facility management and external service providers.
• Ensure local policies, safety standards, and company culture at Wageningen.
• Coordinate data protection and sustainability reporting with compliance topics.
• Coordinate document authentication and communications with notaries for Legal."

Skills

English (Fluent)

Dutch (Fluent)

Organizational skills

Multitasking

Stakeholder management

Communication skills

Teamwork

Proactive mindset

Tools

xFlow

CPH

Job description

KWS Vegetables in Wageningen is seeking a Management Assistant to support our Research Management Team. You will coordinate administrative, financial, IT, and organizational activities, acting as a key contact for the local office and ensuring efficient day-to-day operations.

You will coordinate invoice processing, meetings, travel, procurement, and IT equipment, while supporting HR and compliance activities.