Project Coordinator

Sire Search; Rotterdam; On-site; EUR 42,000 - 64,000; Full time

Job summary

Sire Search is seeking a dedicated Project Coordinator to support the Dredging & Salvage cluster within Rotterdam’s major waterway program. You will provide organizational, coordination, and administrative support to ensure smooth project operations and effective team communication.

The role requires HBO-level education and 5+ years of project coordination experience in complex environments, with Dutch fluency and strong Microsoft 365/SharePoint skills.

Qualifications

• 5+ years' experience in project coordination within multi-stakeholder environments.
• Experience organizing and supporting intricate meetings (agenda, minutes, actions).
• Fluency in Dutch (spoken and written) with strong report/document skills.
• Proficiency with Microsoft 365, SharePoint, and collaboration tools.

Responsibilities

• Organize and coordinate meetings, workshops, and work sessions with agendas.
• Manage calendars and scheduling for project leaders and team members.
• Draft, distribute, archive meeting minutes, reports, and decision documents.
• Monitor actions and deadlines to ensure timely progress.
• Prepare reports, memos, and presentations for management.
• Maintain project documents and information flows via SharePoint and Microsoft 365.
• Facilitate internal communication by organizing project files and updates.
• Prepare periodic progress reports for management and stakeholders.
• Identify opportunities to improve processes and organize the project environment.
• Serve as point of contact for procedural and informational issues.

Skills

Project coordination

Meeting organization

Communication

Documentation

Independent worker

Education

Higher professional education (HBO) in Public Administration/Business Administration/Management Support

Tools

Microsoft 365

SharePoint

Job description

Company:

Our client is a leading public organization responsible for maintaining the safety, accessibility, and sustainability of national infrastructure, including roads, waterways, tunnels, bridges, and flood defenses across the Netherlands. They focus on delivering large-scale projects that support the country’s vital transportation and water management systems.

Job Description:

We are seeking a dedicated Project Coordinator to support the Dredging & Salvage cluster within a major waterway maintenance program. The ideal candidate will provide crucial organizational, coordination, and administrative support to ensure smooth project operations and facilitate effective communication within the team.

Responsibilities:

• Organize and coordinate meetings, workshops, and work sessions, including preparing agendas and gathering input.
• Manage calendars and assist with scheduling for project leaders and team members.
• Draft, distribute, and archive meeting minutes, reports, and decision documents.
• Monitor and follow up on actions, decisions, and deadlines to ensure timely progress.
• Support project management with organizational tasks such as preparing reports, memos, and presentations.
• Maintain the accessibility and organization of project documents and information flows using platforms like SharePoint and Microsoft 365.
• Facilitate internal communication by structuring and maintaining project files and updates.
• Assist in preparing periodic progress reports for management and stakeholders.
• Identify opportunities to improve work processes and contribute to a well-organized project environment.
• Serve as a point of contact within the team for procedural and informational issues, ensuring smooth information exchange and decision-making support.

Requirements:

• Higher professional education (HBO) in a relevant field such as Public Administration, Business Administration, or Management Support.
• Minimum of 5 years’ proven experience in project coordination, supporting project teams, or similar roles within complex, multi-stakeholder environments.
• At least 3 years’ experience organizing and supporting intricate meetings, including agenda setting, minute-taking, and action tracking.
• Fluency in Dutch, both spoken and written, with strong skills in reporting and document creation.
• Proficiency in Microsoft 365, SharePoint, and digital collaboration tools.
• Ability to work independently, prioritize tasks, and proactively address organizational needs.
• Available to work on-site in Rotterdam on Tuesdays and Thursdays.