Procurement Specialist - Hardware, Licences & Contracts

DEKOM; Breda; On-site; EUR 42,000 - 52,000; Full time

Job summary

DEKOM is seeking a Purchase Administrator to keep purchasing processes moving, ordering hardware, support contracts and software licences, and to document and track them so projects have what they need.

You will work closely with suppliers, Project Management, Finance and the Purchase & Supply Chain team, monitor deliveries, perform three-way invoice matching, and ensure timely renewals and contract terms.

Qualifications

• Two to five years of relevant experience in purchasing, order administration, contract management or supply chain.
• Experience checking invoices against orders, deliveries and contracts.
• Experience with ERP, purchasing or order administration systems.
• Professional working proficiency in Dutch and English (CEFR B2 or higher).
• Strong numerical accuracy and proficiency with Microsoft 365, especially Excel and Outlook.

Responsibilities

• Place and follow up purchase orders for hardware, support contracts and licences.
• Monitor delivery dates and flag delays and deviations.
• Reconcile purchase invoices against orders, deliveries, contracts and licences using three-way matching.
• Maintain regular contact with suppliers about order status, pricing, delivery times and disputes.
• Coordinate with Project Management to align deliveries with project schedules.
• Monitor contract expiry dates and licence renewals and highlight required actions.
• Process and file orders, confirmations, contracts and invoices accurately.
• Identify discrepancies in price, quantity, delivery or contract terms and contribute to supplier evaluation and process improvement.

Skills

ERP systems

Invoice reconciliation

Supplier communication

Microsoft 365

Dutch & English

Education

HBO degree in purchasing

Tools

ERP systems

Job description

DEKOM is seeking a Purchase Administrator to keep purchasing processes moving, ordering hardware, support contracts and software licences, and to document and track them so projects have what they need.

You will work closely with suppliers, Project Management, Finance and the Purchase & Supply Chain team, monitor deliveries, perform three-way invoice matching, and ensure timely renewals and contract terms.