Payroll Specialist

TrainMore; Amsterdam; Híbrido; EUR 45 000 - 65 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

8% holiday pay

26 holidays per year

Pension plan

Remote work 10 days/year

Well-being support with OpenUp

Club access to Urban Gym locations

Resumo da oferta

Urban Gym Group is seeking a Payroll Specialist in Amsterdam ( NL HQ ) with responsibility for monthly payroll processing for UK and Netherlands employees. You will work closely with the Payroll Manager in a two-person payroll team, ensuring timely, accurate payroll and regulatory compliance for multiple markets.

The role emphasizes data accuracy, GDPR compliance, and proactive support for future country rollouts.

Qualificações

• A few years of hands-on payroll processing experience.
• Experience with UK and Dutch payroll regulations.
• Knowledge of time and attendance processing and related regulations.
• Fluent English; Dutch a plus.

Responsabilidades

• Process end-to-end monthly payroll for UK and Netherlands employees.
• Ensure payroll compliance with UK and Dutch regulations.
• Be the first point of contact for payroll questions from employees.
• Maintain accurate payroll records and reporting in GDPR-compliant systems.
• Support onboarding of additional countries into the payroll scope.
• Assist with payroll system changes and data migration.

Conhecimentos

Payroll processing

UK payroll

Dutch payroll

Data accuracy

Attention to detail

Excel skills

Time management

Communication skills

Formação académica

PDL certificate (Praktijkdiploma Loonadministratie)

Ferramentas

Payroll software

Time and attendance systems

Descrição da oferta de emprego

Amsterdam (NL HQ) |Hours: 40 per week

Location & way of working: Amsterdam head office, minimum 4 days a week on-site.

Team: Works closely with the Payroll Manager as part of the two-person Payroll team.

Urban Gym Group is a fast-growing, multi-brand fitness organization committed to providing innovative and inspiring fitness experiences. With gyms across the United Kingdom, the Netherlands, Dubai, and Ireland — including TrainMore, Gymbox, Clubsportive, The CLB, RUSH, PILAT3S, TRIB3, and Gym Warehouse — we are dedicated to empowering people to live healthier, happier lives. We value teamwork, innovation, and a passion for fitness, and we're looking for a Payroll Specialist who can take ownership of accurate, timely payroll processing across our markets.

The Payroll Specialist owns the day-to-day processing of payroll for Urban Gym Group employees in the UK and the Netherlands, working closely with the Payroll Manager. As the group continues to grow, additional countries may be added to the payroll scope in the near future. You'll run monthly payroll accurately and on time, stay on top of UK and Dutch payroll compliance, and be the go-to person for employee payroll questions.

A few years of hands-on payroll processing experience is enough to thrive in this role — what matters most is accuracy, consistency, and a genuine interest in getting payroll right every time.

Goals of the role

• Process payroll accurately and on time every month for UK and Netherlands employees.
• Keep payroll compliant with UK and Dutch payroll regulations and statutory requirements.
• Be the first point of contact for day-to-day payroll questions from employees.
• Help maintain clean, well-organized payroll records and reporting.
• Support the onboarding of additional countries into the payroll scope as Urban Gym Group expands.
• Supporting the implementation of a new payroll system, including data migration.

Key responsibilities

Payroll Processing

• Process end-to-end monthly payroll for employees in the UK and the Netherlands.
• Liaise with external payroll providers to ensure accurate and timely submission of payroll data.
• Ensure the accuracy of salaries, deductions, bonuses, and benefits for all staff.

Compliance and regulations

• Stay informed of payroll regulations and tax requirements in the UK (HMRC) and the Netherlands (Belastingdienst).
• Support compliance with statutory requirements, including social security and other tax-related filings.
• Prepare and submit payroll tax filings and statutory returns.

Employee support and communication

• Act as the first point of contact for payroll-related inquiries, providing clear and timely responses to employees.
• Support new hires and leavers with payroll-related processes, including tax code updates and issuing relevant documents.
• Help employees understand pay slips, tax contributions, and benefits.

Data management and reporting

• Maintain accurate and secure payroll records in compliance with GDPR regulations.
• Generate regular and ad-hoc payroll reports for the Payroll Manager and wider Finance team.
• Assist with payroll cost analysis to support budget planning.

Process support

• Identify and implement opportunities to streamline payroll processes for greater efficiency and accuracy.
• Support testing and data checks during payroll system changes.
• Support the set-up and integration of payroll for new countries as they are added to the scope.

What we're looking for

• A few years of hands-on payroll processing experience, including working knowledge of both UK and Dutch payroll.
• Hands-on experience with zero-hours contracts and overtime calculations under both UK and Dutch payroll.
• Able to manage full payroll cycles independently and reliably, with excellent attention to detail and strong follow-through.
• Experience in the fitness or hospitality industry is a plus.
• Solid working knowledge of UK and Dutch payroll regulations and processes is required.
• Strong numerical and analytical skills, with excellent attention to detail.
• Strong Excel skills, including pivot tables, formulas and related functions.
• Good knowledge of various payroll systems.
• Experience in preparing management reports.
• Fluent in English (Dutch is a pre).
• Holds a PDL certificate (Praktijkdiploma Loonadministratie) or is willing to obtain one.
• Understanding of time and attendance registration, the related regulations and how it is processed in payroll.
• Experience with payroll in other countries, or the ability to quickly get up to speed with new jurisdictions, is a plus.
• Strong organizational, interpersonal, and communication skills.

What we offer

• The chance to build your payroll career at a fast-growing, multi-brand fitness operator.
• Close collaboration with the Payroll Manager and the wider Finance and HR teams.
• A competitive salary and 8% holiday pay based on your annual salary.
• 26 holidays based on full-time employment.
• Exchange of Public Holidays.
• Pension plan to support your future.
• Participate in our Work in Club Programme.
• Charity work one day per year.
• Unlimited access to all our first class locations for you and a +1.
• At Urban Gym Group, well-being is key, therefore, you and your family members have unlimited access to the services of our well-being partner OpenUp.
• Remote work option for 10 working days a year.
• An informal, ambitious working culture with offices in Amsterdam.