Payroll Specialist

Ace & Tate; Amsterdam; Hybrid; EUR 50,000 - 60,000; Full time

Benefits offered by this job

Hybrid work

Pension plan

Travel support

Eyewear perks

Wellbeing

Job summary

Ace & Tate in Amsterdam HQ is seeking a Payroll Specialist to own payroll for assigned markets and manage the end-to-end monthly payroll process, ensuring accuracy, compliance, and timely payments.

You will collaborate with HR, Finance and store operations, support audits, and drive system improvements. The role offers hybrid working, 25 holidays, a company pension, travel support and eyewear perks. 3–5 years of payroll experience and strong Excel/HRIS skills are required.

Qualifications

• 3–5 years of hands-on payroll experience
• Relevant educational background in HR/Finance/Payroll or PDL qualification is a plus
• Strong Excel/Google Sheets skills and experience with HRIS/payroll systems
• Attention to detail and ability to work under deadline pressure
• Solution-oriented mindset and independent problem solving
• Strong stakeholder management skills across HR, Finance, store operations, external providers
• Adaptability in a fast-changing environment with evolving systems and processes

Responsibilities

• Own payroll for assigned markets and manage end-to-end monthly payroll process
• Analyse payroll variations and investigate differences to ensure accuracy and timeliness
• Complete payroll closing activities including reconciliations and pension registrations
• Ensure statutory compliance with local payroll laws and CLAs
• Act as key contact for store managers, employees, payroll providers, and tax authorities
• Support payroll administration including pensions and tax authority correspondence
• Drive continuous improvements to payroll workflows and systems
• Contribute to strategic payroll projects and support annual audits
• Collaborate across HR, Finance and Operations to improve processes

Job description

Company Description

We’re Ace & Tate – and yes, we make glasses. But more than that, we make working here worth your while.

We are looking for a Payroll Specialist at our Amsterdam HQ, 32–40 hours, who can start in January 2027.

What our Payroll Specialists do

• Own payroll for assigned marketsmanage the end-to-end monthly payroll process, from collecting inputs such as store working hours and HR mutations to preparing vendor inputs and thoroughly checking payroll outputs
• Analyse payroll variations and investigate differences to ensure payroll is accurate, complete, and processed on time
• Complete payroll closing activities including reconciliations, journal creation, pension registrations, and related checks,
• Ensure statutory compliance by understanding and applying local payroll legislation, Collective Labour Agreements, and other relevant regulations across your assigned markets
• Act as a key point of contact for store managers, employees, external payroll providers, and tax authorities regarding payroll-related questions
• Support payroll administration including pensions, correspondence from tax authorities, and other employee-related statutory requirements
• Drive continuous improvements by identifying opportunities to streamline manual workflows, optimise systems, and improve the scalability of our payroll processes
• Contribute to strategic projects that support the growth and development of the payroll function
• Support the Finance team during annual audits by providing relevant payroll documentation and explanations
• Collaborate across HR, Finance, and Operations to improve processes, solve issues, and ensure a smooth payroll experience for our employees

You have

• 3–5 years of hands-on payroll experience, preferably in an international or multi-country European environment
• A relevant educational background in HR, Finance, Payroll, or a PDL (Praktijkdiploma Loonadministratie) qualification is a plus
• Strong technical curiosityyou want to understand the payroll logic and statutory rules behind the numbers rather than simply following a checklist
• Excellent attention to detail and the ability to maintain high-quality standards while working under deadline pressure
• A solution-oriented mindset and the confidence to work independently on both routine and non-routine payroll questions
• A proactive approach to problem solvingyou research available resources and come to the table with potential solutions
• Strong stakeholder management skills and the ability to collaborate effectively with HR, Finance, store operations, external providers, and other stakeholders
• Adaptability and resilience in a fast-changing environment, including evolving systems, processes, and responsibilities
• Strong Excel / Google Sheets skills and experience working with HRIS and payroll systems
• The ability to work from or commute to our Amsterdam HQ

What we offer

• The salary range for this role is €50,000 – €60,000 gross per year based on full-time, including 8% holiday allowance. The salary within this range depends on experience.
• A dynamic and high-impact role in a fast-growing, international retail brand
• A high level of ownership and autonomy, with the opportunity to take responsibility for your markets and make a real impact
• Flexible hybrid work environment
• Time off that counts 25 holidays per year (fulltime) plus tenure-based extra days (2 after 1 year, 3 after 2 years)
• Company pension plan
• Travel support reimbursement if living more than 10 km from HQ
• Wellbeing support collaboration with ClassPass and unlimited mental health support via OpenUp
• Optical perks continuous free updates of your eyewear collection plus great discounts
• Healthy lunches & snacks daily nutritious lunch and healthy snacks
• A culture to love participation in events planned by our CultureClub