Part-Time Administrative Dynamo for Exec Support

EuroQol Research Foundation; Rotterdam; On-site; EUR 28,000 - 36,000; Part time

Job summary

EuroQol Research Foundation in Rotterdam is seeking an Administrative Officer working 24-32 hours per week. You will be the organised hub, handling correspondence, website updates, newsletters, surveys, and shared mailboxes, while supporting the Management Team and team leads.

With a focus on structured office procedures and confidential information handling, you will coordinate meetings, manage calendars, and help with SharePoint filing, vendor relations, and office events.

Qualifications

• MBO level 4 in office/secretarial support, communication or related field.
• Relevant experience in an administrative, office support, or communication role.
• Excellent written and spoken English.
• Good working knowledge of Microsoft Office.
• Experience with Mailchimp, WordPress, SharePoint, SurveyMonkey, DocuSign or Monday.com is a plus.

Responsibilities

• Correspondence and communications: manage individual and shared mailboxes; draft and distribute correspondence; update the website (WordPress), including posting content and adding events; create and send newsletters (Mailchimp); distribute surveys (SurveyMonkey).
• Meetings and scheduling: coordinate calendars; plan and organise meetings; prepare agendas; take minutes and follow up on actions and reports.
• Administrative support: provide administrative support to the Management Team, and ad hoc support to team leads, the Scientific Team and other colleagues as needed.
• Member administration and records: maintain the member registry; keep SharePoint and digital filing structured and up to date; handle information confidentially and in line with data protection requirements.
• Office procedures: maintain and improve office procedures and workflows and suggest practical improvements.
• Office management: purchasing office supplies and other office needs; vendor relations; equipment management; coordinating office and internal team events.

Skills

Organised

Proactive

Time management

Teamwork

Discretion

Excellent communication

Education

MBO level 4 in office/secretarial support or related field

Tools

Microsoft Office

Mailchimp

WordPress

SharePoint

SurveyMonkey

DocuSign

Monday.com

Job description

EuroQol Research Foundation in Rotterdam is seeking an Administrative Officer working 24-32 hours per week. You will be the organised hub, handling correspondence, website updates, newsletters, surveys, and shared mailboxes, while supporting the Management Team and team leads.

With a focus on structured office procedures and confidential information handling, you will coordinate meetings, manage calendars, and help with SharePoint filing, vendor relations, and office events.