Executive Secretary for Dean's Office & Faculty Council

Erasmus University Rotterdam; Rotterdam; Hybrid; EUR 39,000 - 52,000; Full time

Benefits offered by this job

Work from home option

41 days paid leave

8% holiday pay

8.3% end-of-year bonus

Discount on campus sports centre

Expat-ruling eligibility

Dual Career Programme

Job summary

Erasmus University Rotterdam (EUR) is seeking an organised secretary to provide professional administrative and secretarial support to the Dean's Office and the RSM Faculty Council. The role combines 0.6 FTE for the Dean's Office and 0.2 FTE for the Faculty Council, with responsibilities spanning diary management, correspondence, minute-taking, and event support.

You will work in a multicultural environment, using Microsoft 365 tools, and may work from home in consultation with your manager.

Qualifications

• Experience in secretarial/administrative support or executive assistant roles.
• Excellent written and verbal English communication; Dutch a plus.

Responsibilities

• Provide full secretarial support to the Dean's Office and two other secretaries.
• Manage and respond to emails in shared mailboxes and coordinate meetings and complex agendas.
• Draft, edit and format correspondence, letters, presentations, and documents.
• Arrange travel and logistics; prepare meeting minutes in Dutch and English.
• Act as first point of contact for visitors; support events and back-up colleagues.
• Support Faculty Council activities: coordinate meetings, agendas, and minutes; publish documents on the RSM website.

Skills

Organisational skills

Communication

Time management

Discretion

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

Erasmus University Rotterdam (EUR) is seeking an organised secretary to provide professional administrative and secretarial support to the Dean's Office and the RSM Faculty Council. The role combines 0.6 FTE for the Dean's Office and 0.2 FTE for the Faculty Council, with responsibilities spanning diary management, correspondence, minute-taking, and event support.

You will work in a multicultural environment, using Microsoft 365 tools, and may work from home in consultation with your manager.