Order Fulfillment Coordinator

Delta Electronics EMEA; Hoofddorp; On-site; EUR 32,000 - 48,000; Full time

Job summary

Delta Electronics EMEA seeks an Order Fulfillment Associate in Hoofddorp to manage customer orders, monitor delivery progress, and collaborate with Sales, Supply Chain, and Warehouse teams to ensure accurate and timely fulfillment.

Candidates should have 1–3 years in order fulfillment or related roles, SAP experience, and strong English communication. The role emphasizes process improvement and accurate data maintenance within ERP systems.

Qualifications

• MBO level or equivalent qualification.
• 1–3 years of experience in Order Fulfillment, Order Management, Customer Service, Logistics, or Supply Chain Operations in an international environment.
• Experience in ICT, Electronics, Technology, or related industries is preferred.
• Hands-on experience with ERP systems, preferably SAP, including order entry, processing, and customer data maintenance.
• Fluent in English (written and spoken); Chinese or another foreign language is a plus.
• Strong customer-oriented mindset with excellent communication and stakeholder management skills.
• Ability to understand customer requirements and provide timely, accurate support.
• Strong problem-solving skills with ability to manage multiple priorities in a fast-paced environment.
• Excellent organizational skills and ability to work independently with cross-functional teams.
• Proficient in Microsoft Office applications, especially Excel, Outlook, and Teams.

Responsibilities

• Act as the primary contact for customers regarding order management, delivery status, and logistics inquiries.
• Receive, validate, and process customer orders in SAP, ensuring compliance with requirements and policies.
• Monitor order progress from entry to delivery and communicate updates to maintain customer satisfaction.
• Provide operational and sales support to customers and internal stakeholders during the fulfillment process.
• Coordinate with Sales, Supply Chain, Warehouse, RMA, and other teams to ensure timely order execution and issue resolution.
• Maintain accurate customer master data, order records, and related ERP documentation.
• Manage customer inquiries, complaints, and follow-up actions with timely closure.
• Coordinate outbound shipments with warehouses for timely and accurate deliveries.
• Monitor delivery performance, shipment status, POD discrepancies; implement corrective actions.

Skills

Customer service

Communication

Problem solving

Organizational skills

Cross-functional teamwork

Education

MBO level or equivalent

Tools

SAP

Excel

Outlook

Teams

Job description

Delta Group established our EMEA operation in 1995 with region headquarters in Hoofddorp near Amsterdam to pursue Delta's corporate mission: "To provide innovative, clean and efficient energy solutions for a better tomorrow." For nearly 20 years, Delta EMEA continues to dedicate in R&D to support the most important businesses with advanced energy-saving solutions.

Job Description

Responsibilities

• Act as the primary point of contact for customers regarding order management, delivery status, and logistics-related inquiries.
• Receive, validate, and process customer orders accurately in SAP, ensuring compliance with customer requirements and company policies.
• Monitor order progress from order entry through delivery, proactively communicating updates and resolving issues to maintain high customer satisfaction.
• Provide operational and sales support to customers and internal stakeholders throughout the order fulfillment process.
• Coordinate with Sales, Supply Chain, Warehouse, RMA, and other cross-functional teams to ensure timely order execution and effective issue resolution.
• Maintain accurate customer master data, order records, and related documentation within the ERP system.
• Manage customer inquiries, complaints, and follow-up actions, ensuring prompt communication and timely closure.
• Coordinate outbound shipments with warehouses to ensure timely and accurate order deliveries.
• Monitor delivery performance, shipment exceptions, transportation status, and proof of delivery (POD) discrepancies, implementing corrective actions as required.
• Investigate and support the resolution of shipment damage, delivery issues, and customer claims in collaboration with warehouse teams and relevant stakeholders.
• Track order backlog and delivery performance to support operational efficiency and service level targets.
• Support continuous improvement initiatives by reviewing and optimizing order fulfillment, logistics, and customer service processes.
• Ensure compliance with customer requirements, shipping procedures, import/export regulations, and internal operational policies.

Qualifications

• Intermediate Vocational Education (MBO) level or equivalent qualification.
• 1-3 years of experience in Order Fulfillment, Order Management, Customer Service, Logistics, or Supply Chain Operations within an international business environment.
• Experience in the ICT, Electronics, Technology, or related industries is preferred.
• Hands-on experience with ERP systems, preferably SAP, including order entry, processing, and customer data maintenance.
• Fluent in English, both written and spoken; proficiency in Chinese or an additional foreign language is considered an advantage.
• Strong customer-oriented mindset with excellent communication and stakeholder management skills.
• Ability to understand customer requirements and provide timely, accurate, and effective support.
• Strong problem-solving skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent organizational skills, attention to detail, and ability to work independently while collaborating effectively within cross-functional teams.
• Proficient in Microsoft Office applications, particularly Excel, Outlook, and Teams.

Additional Information

What we offer

As an innovative and global company, you are offered a friendly working atmosphere and a constructive working environment leaving much room for new possibilities and ideas. Use this opportunity and show us your motivation and vision for the future.