Order Fulfillment Coordinator

SmartRecruiters, Inc.; Hoofddorp; On-site; EUR 42,000 - 54,000; Full time

Job summary

Delta Group is seeking an Order Fulfillment professional to act as the main liaison for customers on orders, delivery status, and logistics. You will process orders in SAP, track progress from entry to delivery, and coordinate with Sales, Supply Chain, and Warehouse teams to ensure timely fulfillment.

The role requires 1–3 years in order fulfillment or logistics within international settings, strong English skills, and a hands-on approach with ERP systems.

Qualifications

• 1–3 years of experience in order fulfillment or logistics within an international business environment.
• Experience in ICT, Electronics, Technology, or related industries is preferred.
• Hands-on experience with ERP systems, preferably SAP.
• Fluent in English, additional language such as Chinese advantageous.
• Strong communication and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient with Microsoft Office applications (Excel, Outlook, Teams).

Responsibilities

• Act as the primary contact for customers regarding order management, delivery status, and logistics-related inquiries.
• Receive, validate, and process customer orders in SAP, ensuring compliance with customer requirements and company policies.
• Monitor order progress from order entry through delivery, communicating updates and resolving issues to maintain high customer satisfaction.
• Provide operational and sales support to customers and internal stakeholders throughout the order fulfillment process.
• Coordinate with Sales, Supply Chain, Warehouse, RMA, and other cross-functional teams to ensure timely order execution and effective issue resolution.
• Maintain accurate customer master data, order records, and related documentation within the ERP system.
• Manage customer inquiries, complaints, and follow-up actions, ensuring prompt communication and timely closure.
• Coordinate outbound shipments with warehouses to ensure timely and accurate order deliveries.
• Monitor delivery performance, shipment exceptions, transportation status, and POD discrepancies, implementing corrective actions as required.
• Investigate and support resolution of shipment damage, delivery issues, and customer claims with warehouse teams.
• Track order backlog and delivery performance to support operational efficiency and service level targets.
• Support continuous improvement initiatives by reviewing and optimizing order fulfillment, logistics, and customer service processes.
• Ensure compliance with customer requirements, shipping procedures, import/export regulations, and internal operational policies.

Skills

Order management

SAP experience

English fluent

Customer service mindset

Cross-functional collaboration

Tools

SAP

ERP systems

Job description

Delta Group established our EMEA operation in 1995 with region headquarters in Hoofddorp near Amsterdam to pursue Delta's corporate mission: "To provide innovative, clean and efficient energy solutions for a better tomorrow." For nearly 20 years, Delta EMEA continues to dedicate in R&D to support the most important businesses with advanced energy-saving solutions.

Job Description

Responsibilities:

• Act as the primary point of contact for customers regarding order management, delivery status, and logistics-related inquiries.
• Receive, validate, and process customer orders accurately in SAP, ensuring compliance with customer requirements and company policies.
• Monitor order progress from order entry through delivery, proactively communicating updates and resolving issues to maintain high customer satisfaction.
• Provide operational and sales support to customers and internal stakeholders throughout the order fulfillment process.
• Coordinate with Sales, Supply Chain, Warehouse, RMA, and other cross-functional teams to ensure timely order execution and effective issue resolution.
• Maintain accurate customer master data, order records, and related documentation within the ERP system.
• Manage customer inquiries, complaints, and follow-up actions, ensuring prompt communication and timely closure.
• Coordinate outbound shipments with warehouses to ensure timely and accurate order deliveries.
• Monitor delivery performance, shipment exceptions, transportation status, and proof of delivery (POD) discrepancies, implementing corrective actions as required.
• Investigate and support the resolution of shipment damage, delivery issues, and customer claims in collaboration with warehouse teams and relevant stakeholders.
• Track order backlog and delivery performance to support operational efficiency and service level targets.
• Support continuous improvement initiatives by reviewing and optimizing order fulfillment, logistics, and customer service processes.
• Ensure compliance with customer requirements, shipping procedures, import/export regulations, and internal operational policies.

Qualifications

• 1-3 years of experience in Order Fulfillment, Order Management, Customer Service, Logistics, or Supply Chain Operations within an international business environment.
• Experience in the ICT, Electronics, Technology, or related industries is preferred.
• Hands-on experience with ERP systems, preferably SAP, including order entry, processing, and customer data maintenance.
• Fluent in English, both written and spoken; proficiency in Chinese or an additional foreign language is considered an advantage.
• Strong customer-oriented mindset with excellent communication and stakeholder management skills.
• Ability to understand customer requirements and provide timely, accurate, and effective support.
• Strong problem-solving skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent organizational skills, attention to detail, and ability to work independently while collaborating effectively within cross-functional teams.
• Proficient in Microsoft Office applications, particularly Excel, Outlook, and Teams.

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