Operations Coordinator, Cell and Gene Therapies

UPS; Amsterdam; On-site; EUR 42,000 - 64,000; Full time

Job summary

UPS Healthcare Precision Logistics in Amsterdam seeks a dedicated operations professional to support the Cell & Gene team with daily shipments, packaging and carrier coordination.

You will monitor shipments, ensure GDP compliance, arrange transport, and liaise with regulatory and quality teams to meet customer expectations.

Permanent, full-time role; valid right to work in the Netherlands required; exposure to cutting-edge cell and gene therapy logistics within a Fortune Global 500 organization.

Responsibilities

• Support the Cell and Gene team with daily operations and coordinate with Control Tower.
• Use technology to monitor and control shipments.
• Coordinate with LSPs, branches and depots for shipment solutions.
• Prepare packaging and equipment per COPs/SOPs for Cell & Gene.
• Dispatch drivers and ensure on-time deliveries and GDP-compliant documentation.
• Work with regulatory teams to ensure import/export trade compliance.
• Book shipments with airlines and integrators to optimize routing.
• Ensure proper handling and storage of shipments with carriers.
• Maintain Maestro data entries and notify stakeholders of milestones.

Job description

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Job Description:

Company Overview

Marken, UPS Healthcare Precision Logistics (formerly Marken, MNX & Polar Speed), the clinical and advanced therapy subsidiary of UPS Healthcare, unites expertise across healthcare and complex secure logistics to drive the success of our clients through innovation.

An opportunity to be on the frontline of healthcare innovation and to help facilitate the shipments and therapies aimed to save human life! This will change the face of medicine as we know it. In this role, the candidate will provide an enhanced level of operational support for movement of all Cell and Gene shipments through Marken’s network and that of our parent company, UPS.

Taking an active role in the ongoing development of operational ability in Cell & Gene Therapy logistics, to ensure the highest levels of customer service, commerciality, quality & satisfaction. Reporting to the Cell & Gene Operations Lead, this person will be responsible for successfully supporting the Cell & Gene Operations Team.

This roles requires candidates to have a right to work in the Netherlands, we do not offer sponsorship

Main Duties and Responsibilities

• Responsible for successfully supporting the Cell and Gene team with daily operations and liaise with the Control Tower Coordinators as it relates to cell and gene shipments.
• Utilize technology to provide enhanced monitoring, management and control of shipments as required
• Collaborate with LSPs, Branches and Depots to arrange and coordinate shipment solutions
• Preparation, Placement, control and arrangement of appropriate packaging (Controlled temperature shippers & LN2 Dry shippers), equipment (GPS tracking devices, Temperature monitors) and trained operatives are according to Cell & Gene project specifications-COPs or SOPs.
• Coordinating and Dispatching drivers for collections and deliveries ensuring that they are on time, and they adhere to the clients’ expectations regarding documentation – GDP requirements.
• Work with the regulatory team to ensure trade compliance for all Import and Export shipments
• Book shipments with Airlines (Create MAWB) and Integrator to ensure best routing solution for all Cell & Gene shipments
• Ensure proper handling and storage of all Cell & Gene shipments with Airlines and Ground handling facilities
• Label and prepare shipments for Export (some heavy lifting may be required) and ensure that a driver is dispatched to meet the airline cut-off time for international shipments.
• Ensure Marken’s Maestro system performance compliance with all necessary data entry and confirmation of key milestones (departure, arrival, customs clearance, etc.) for all Cell & Gene shipments
• Send pre-alerts to for all Cell & Gene shipments with Marken branches and local service providers and ensuring communication to confirm receipt of the pre-alert and shipment instructions.
• Pre- and Post-flight shipment check and communicate with airlines and handling agents in case of delays or off-loads.
• Escalate any issues or delays to the Cell & Gene Management Team.

General

• To adhere to all company Policies at all times.
• To undertake any other reasonable duties at the request of the Line Manager.
• Work with:
  • Cell & Gene Project Management Team
  • Marken Offices and Local Service Providers
  • Email & Telephone communication.

Employee Type:

Permanent

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