Office & People Coordinator - Netherlands

NIO; Amsterdam; On-site; EUR 38,000 - 46,000; Full time

Job summary

NIO Europe in Amsterdam is hiring an Office and People Coordinator to support our Dutch operations. Based at the Amsterdam Bijlmer office, you will oversee facility, administrative and EHS activities across NIO Netherlands locations, including the NIO Hub in Utrecht and potential NIO Houses in Amsterdam and Rotterdam.

You will also assist the Head of NIO Europe and HR Manager with administrative tasks, meetings, records, and supplier coordination, fostering a proactive, organized, and

Qualifications

• 1–3 years of experience in office support, administration, facilities, hospitality or coordination.
• Native-level Dutch and professional English required.
• Organised, hands-on, proactive with the ability to manage multiple tasks.
• Willing to travel between Netherlands locations.

Responsibilities

• Support day-to-day running of Amsterdam Bijlmer office and other Netherlands locations.
• Maintain tidy, welcoming, fully stocked office.
• Order and manage office and kitchen supplies.
• Support with office equipment, mail, meeting rooms and practical needs.
• Coordinate routine supplier contracts (cleaning, maintenance, building management).
• Follow up on maintenance requests to ensure timely completion.
• Keep office and supplier records up to date.
• Track office invoices and purchase requests.
• Provide admin support to Head of NIO Europe, HR Manager and management team.
• Schedule meetings, organise meeting rooms, prepare materials.
• Assist with admin tasks as required.
• Support EHS colleagues with day-to-day workplace health and safety.
• Maintain EHS documents, checklists and workplace safety.

Skills

Dutch language

English language

Organised

Communication

Outlook

Word

Excel

PowerPoint

Job description

NIO Inc. is a pioneer and a leading manufacturer of premium smart electric vehicles origin in China, with a global footprint in development and markets. Founded in November 2014, NIO’s mission is to shape a joyful lifestyle. NIO aims to build a community starting with smart electric vehicles to share the joy and grow together with users. NIO designs, develops, jointly manufactures, and sells smart premium electric vehicles, driving innovations in next-generation technologies like autonomous driving, digital technologies, electric powertrains, and batteries. NIO differentiates itself through its continuous technological breakthroughs and innovations, such as its industry-leading battery swapping technologies, Battery as a Service (BaaS), its proprietary autonomous driving technologies, and Autonomous Driving as a Service (ADaaS).

For our NIO Europe in Amsterdam we are looking for a

Your Mission:

As the Office and people coordinator, you will be supporting our Dutch operations. Based primarily at our Amsterdam Bijlmer office, you will ensure the daily operation of our workspace while overseeing facility, administrative, and EHS (Environment, Health & Safety) activities across NIO Netherlands locations, including the NIO Hub in Utrecht and potentially our NIO Houses in Amsterdam and Rotterdam.

In addition to site support, you will play a critical role in supporting the Head of NIO Europe and HR Manager with administrative and organizational tasks.

Role Requirements

• Support the smooth day-to-day running of the Amsterdam Bijlmer office and other Netherlands locations when needed.
• Help ensure the office is tidy, well organised, welcoming and properly stocked.
• Order and maintain office supplies, kitchen supplies and other workplace materials.
• Support with office equipment, Mail, meeting rooms and other practical workplace needs.
• Coordinate routine requests and contracts with suppliers, such as cleaning, maintenance, and building management.
• Follow up on maintenance issues and help ensure requests are completed in a timely manner.
• Keep basic office and supplier records up to date.
• Support with tracking office-related invoices, costs and purchase requests.
• Provide practical administrative support to the Head of NIO Europe, HR Manager and wider management team when required.
• Help schedule meetings, organise meeting rooms and prepare basic meeting materials.
• Support with administrative tasks requests.
• Support the EHS colleagues with day-to-day workplace health and safety activities.
• Help maintain EHS documents, checklists and workplace safety.

Your Profile:

• Language: Native-level Dutch and strong professional English are required.
• Experience: 1–3 years of experience in office support, administration, facilities, hospitality or a similar coordination role. With an interest in Human Resources.
• Education: relevant experience and attitude are more important than the specific degree.
• Organised & Hands-on: You are reliable, practical and comfortable managing multiple day-to-day tasks, with a all hands on deck mindset.
• Communication: Friendly and confident when working with colleagues, suppliers and external partners.
• Digital Skills: Comfortable using Outlook, Word, Excel and PowerPoint.
• Mindset: Proactive, curious and willing to learn, with the confidence to work independently and ask for help when needed.
• Mobility: Willing to travel between NIO Netherlands locations when required.

This isn’t just another job. It’s an opportunity to join a movement to change the mobility experience for everyone. If you find that as exciting as we do, come join us!

We look forward to hearing from you!

NIO as a Global User Enterprise has organized its business globally. Depending on the job you are applying for, it may be necessary to involve hiring managers outside the European Economic Area (EEA), that are engaged at another NIO group company, such as NIO Co., Ltd located in Shanghai, China or NIO USA Inc, Palo Alto, USA. If data is processed in countries outside the EEA, NIO uses standard contractual clauses published by the European Commission, with appropriate technical and organizational measures, to ensure that your personal data is processed in accordance with European data protection standards.