Office Manager - Pharmaceutical Industry

Planet Pharma; Rotterdam, Den Haag; On-site; EUR 36,528 - 44,616; Full time

Benefits offered by this job

Collaborative work environment

Visibility with senior leadership

Opportunity for skills development

Job summary

Join a leading international pharmaceutical company as an Office Manager in Rotterdam. This role offers an opportunity to coordinate administrative operations, support senior stakeholders, and drive project initiatives in a collaborative environment. Ideal for proactive individuals skilled in office management and project support.

Qualifications

• Experience in office coordination, administrative support, or project coordination.
• Ability to work with senior leaders and manage sensitive information.
• Comfortable juggling multiple priorities in a fast-paced environment.

Responsibilities

• Manage office facility needs, IT assets, supplies, and vendor coordination.
• Coordinate complex travel and expense processes for senior leaders.
• Organize internal and external meetings, handle logistics and ensure follow-up actions.

Skills

Organizational skills

Communication

Project coordination

Job description

Office Manager - Pharmaceutical Industry

Office Manager - Pharmaceutical Industry

Direct message the job poster from Planet Pharma

Office Manager Opportunity with a Growing Pharmaceutical Company

We’re looking for a proactive and highly organized Office Administration & Project Support professional to join our fast-growing European headquarters. This is a unique opportunity to play a central role in the day-to-day coordination and strategic operations of a leading international pharmaceutical company.

As the visible face of our office, you’ll work closely with senior stakeholders—including the Head of Europe, Head of Commercial, and Head of Finance—while supporting cross-functional projects, meetings, and administrative processes across key departments.

What You’ll Do:

Office & Administrative Support:

• Manage office facility needs, IT assets, supplies, and vendor coordination
• Keep office manuals, SOPs, and internal protocols up to date
• Coordinate complex travel and expense processes for senior leaders
• Provide calendar and scheduling support to the Head of Europe
• Assist in HR-related documentation and ESG data collection

Meeting & Event Coordination:

• Organize internal and external meetings (cycle meetings, congresses, taskforces)
• Handle logistics: venue, catering, agendas, presentations, and minute-taking
• Ensure follow-up actions are tracked and completed across teams

Project & Training Support:

• Help drive the implementation of annual plans for Commercial and Medical teams
• Act as a project support lead, keeping stakeholders accountable and timelines on track
• Coordinate quarterly planning meetings with commercial managers and external partners

What We’re Looking For:

• Experience in office coordination, administrative support, or project coordination
• Strong organizational and communication skills
• Ability to work with senior leaders and manage sensitive information
• Comfortable juggling multiple priorities in a fast-paced environment
• Fluent in English; French is a plus

Why Join Us?

• Be part of a global company with an expanding footprint in Europe
• Work in a collaborative, cross-functional office home to multiple business areas
• Gain visibility with senior leadership and make an impact daily
• Grow your skills in project management, operations, and stakeholder coordination

Ready to be the go-to person that keeps things running smoothly? Apply now and help shape the future of our European operations.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Other

• Industries

  Pharmaceutical Manufacturing and Biotechnology Research

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